PROPOSAL DEVELOPMENT SPECIALIST

Compass Group•Charlotte, NC

9d•$80,000 - $90,000•Remote

About The Position

At Waveguide, we build relationships. Whether it’s your relationship with a client, or the relationship of a technology system to its environment, our success and the success of our clients depends on how you apply your expertise to meet the moment’s challenge. For three decades, we have brought long-range, strategic thinking to AV, IT and acoustics design and operations challenges, focusing not just on technology in the built environment, but also on how people, processes and places fit together to reflect the way people actually work, learn and play – no matter where they are in the life cycle of their technology journey. Our consultants are among the most qualified in the industry and have provided award-winning AV, IT and acoustics design services for some of the most well-known corporate, education, government and community clients worldwide, and our highly certified on-site technology hospitality advocates have become integral to the culture of global enterprises, tackling the daily technical and logistical challenges of our clients’ meetings and events so they can focus on what matters most – their business. We are seeking passionate, creative thinkers who will be tirelessly dedicated to building lasting relationships and finding innovative answers to our clients’ most challenging questions. If that sounds like you, then you’re looking for us, and we’re looking for you. This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the ‘job search’ in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on ‘referral tracking.’ For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email [email protected]. Job SummaryWe are currently seeking a qualified Proposal Specialist to join our dynamic team! Waveguide’s proposal specialist is an integral member of the growth team. Working closely with the vice president of growth as well as members of Waveguide’s growth and leadership teams, the proposal specialist is responsible for the end-to-end proposal development process – ensuring the high-quality production of compliant, compelling, and timely proposals and qualifications. Because this position is remote with some light business travel as needed, we are looking for candidates who are excellent at time management and possess a unique ability – with proper support from Waveguide – to cultivate relationships, build cross-functional connections and acquire skills in a remote work environment.

Requirements

Bachelor’s degree or equivalent professional experience in business administration, marketing, communications, or related field.
3-5 years of experience in the A/E/C or Mechanical/Electrical/Plumbing (MEP) industry is strongly preferred. Knowledge of AV industry a plus. Prior professional services marketing and proposal development preferred.
Ability to perform work accurately and completely, and in a timely manner.
Excellent organizational, time management, critical thinking and problem-solving abilities.
Excellent verbal and written communication skills. Superior skills in writing, storytelling, and copy-editing. Working knowledge of AP Style or equivalent business writing guides.
Excellent interpersonal skills, including self-awareness, with the ability to build strong relationships with clients, partners, vendors, executive leaders, and peers.
Efficiently manages time, workflow, and project schedules to meet deadlines with consistent quality. Project management experience is a plus.
Superior skills in Microsoft Office applications (i.e., Word, PowerPoint, Excel, Teams, Power BI). Knowledge of Microsoft Dynamics is a plus.
Ability to learn and use a variety of software, tools, and systems to meet business needs.
Ability to adapt to change and stretch into flex assignments during down time.
Open to some business travel for new business or team building (5-10%).

Responsibilities

Develop and assemble new business proposals, qualifications submittals and other material requested by clients regarding new business opportunities.
Maintain full ownership of proposal timelines, deadlines, and requirements.
Organize proposal teams, collaborating with technical and business development leaders and peers to determine approach for new business proposals. Assign and perform tasks within that approach.
Working with project principals and consultants, develop/contribute to statements of work (SOWs) for enterprise clients and additional service requests (ASRs) for existing projects.
Write and edit compelling content that directly responds to RFP/RFQ requirements (e.g., resumes, project descriptions, boilerplate responses).
Using CRM and other established processes, track and coordinate ongoing new business opportunities and proposal activity.
Provide ongoing follow-up on submitted qualifications and proposals.
Maintain proposal templates in Microsoft Word and PowerPoint and work with growth team peers to identify and prioritize new proposal and qualification documents as needed.
Provide other duties as may be requested to support new business pursuits.