Proposal Coordinator

4M Building Solutions • St. Louis, MO

37d • Remote

About The Position

The Proposal Coordinator will be responsible for managing the end-to-end proposal process, from reviewing RFP requirements to final submission. This role requires strong attention to detail, excellent writing skills, and the ability to collaborate with sales, operations, accounting, and executive leadership to develop high-quality, competitive proposals.

Requirements

• Minimum 3-5 years of experience in proposal writing, business development support, or sales operations.
• Bachelor’s degree in Business, Marketing, Communications, or a related field preferred (or 5 additional years of experience in lieu of a degree).
• Proficiency in Microsoft Office (Word, PowerPoint, Excel), Adobe Acrobat, and CRM platforms (Salesforce experience a plus).
• Strong ability to proofread, edit, and ensure compliance in all proposal submissions.
• Ability to juggle multiple deadlines and work efficiently in a deadline-driven environment.
• Excellent writing, editing, and organizational skills with a focus on clarity and persuasiveness.
• Ability to work effectively across teams and communicate clearly with sales and leadership.

Responsibilities

• Lead the creation, formatting, and assembly of proposals, ensuring compliance with all requirements.
• Review and analyze RFPs, RFIs, and bid documents to develop a structured, compliant response.
• Work with sales, operations, and accounting teams to gather necessary content and data for proposals.
• Ensure all proposals are professionally formatted, well-branded, and visually appealing.
• Maintain version control and document management throughout the proposal process.
• Submit proposals on time and according to client specifications.
• Maintain a centralized library of proposal content, standard responses, case studies, and past submissions for efficiency.
• Continuously improve and update proposal templates, ensuring alignment with 4M’s branding and messaging.
• Track proposal deadlines, submission status, and win/loss outcomes to improve future responses.
• Support post-proposal debriefs to gather feedback and enhance future submissions.
• Work closely with sales, operations, and leadership teams to ensure proposals accurately represent 4M’s capabilities and value proposition.
• Communicate deadlines, content needs, and expectations to internal stakeholders.
• Coordinate with graphic designers, marketing, or external vendors if needed for proposal visuals or enhancements.

Benefits

• Be a key part of a growing sales team with direct impact on business success.
• Hands-on role with clear ownership of proposal development and execution.
• Work with a supportive leadership team that values high-quality work and continuous improvement.
• Competitive salary, benefits, and career development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level