Proposal Coordinator

RubinBrown LLP • Clayton, MO

52d

About The Position

Join a dynamic team dedicated to driving firm growth and strengthening client
relationships. As a Proposal Coordinator within our Strategic Client Development
group, you’ll play an essential role in developing compelling proposals and
supporting key business initiatives. Our team is collaborative and
forward-thinking, grounded in innovation, continuous improvement, and a genuine
sense of camaraderie. Help us provide the tools, resources, and insights that
empower our professionals to win new opportunities and shape RubinBrown’s
future.

Requirements

• A strong commitment to quality and continuous improvement.
• Proven ability to manage multiple projects and deadlines with accuracy and efficiency.
• Exceptional attention to detail and a proactive approach to problem-solving.
• Excellent communication skills - both written and verbal - with the ability to collaborate across teams and levels.
• Strong organizational and project management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint required).
• Comfort working with and learning new technology tools and systems.
• Consistent professionalism and ethical standards in all interactions.

Nice To Haves

• Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field (or equivalent relevant experience).

Responsibilities

• Lead proposal development from start to finish - crafting persuasive, client-focused documents that reflect RubinBrown’s strengths and values.
• Review and interpret RFPs, ensuring all requirements and deadlines are met.
• Partner with proposal teams to establish timelines and manage deliverables.
• Coordinate New Business Opportunity notices and track progress in the firm’s CRM system.
• Maintain and update our proposal content library to ensure accuracy and consistency.
• Gather feedback, refine drafts, and ensure all submissions meet the highest standards of quality.
• Create professional materials such as Statements of Qualifications and Presentations using Microsoft Word, Excel, and PowerPoint templates.
• Maintain New Business Pipeline reports and contribute to ongoing process improvements.
• Support additional projects that advance firm growth and contribute to the team’s annual goals.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level