Proposal Coordinator

West Yost Careers•Davis, CA

20h•$35 - $42•Onsite

About The Position

We are a water-focused engineering consulting firm, certified as a Great Place to Work® based on feedback from our community of over 260 team members. We ranked top three in the AEC Advisors 2021 and 2022 Diversity Index Top Firms and have been recognized as one of Fortune’s® Best Workplaces in Consulting and Professional Services from 2023 – 2025. Since 1990, our mission has been to be the water firm of choice for both our clients and our team. Over the years we have built upon that mission and now integrate a host of high-quality services in groundwater, water supply, water and wastewater treatment, water and wastewater infrastructure, stormwater, recycled water, construction management, and operations technology from our multiple locations in the west. As a team, we work with our clients to understand their true needs. Our long-term relationships are based on integrity, partnership, and high-value solutions. In 2026 and beyond, West Yost is advancing water resources for future generations and living our core values every day. BASIC JOB FUNCTION Prepare marketing proposals and support the internal operations of the marketing department. Provides firm-wide assistance with proposals and qualifications packages, marketing communications, information management, and research, often interfacing directly with technical staff. A day in the life: You will experience many opportunities to grow and develop professionally with your colleagues through collaborative in-person work experience, knowledge sharing, and mentorship opportunities. We also offer hybrid and flexible work schedules to our employees to help promote and encourage a healthy work/life balance. All of our team members have access to local and company-wide events, our Diversity, Equity and Inclusion Workgroup, Culture Workgroup, Wellness Workgroup, book clubs, charitable giving and community service, firm-wide resources, peer groups (young professionals & middlers group), and mentorship and leadership programs. We support and foster your career success and encourage you to be in control of your future with us. Our annual company-wide monthly staff meetings, annual in-person All Staff meeting, Duck Dinner, company camping events, company celebrations, and other company-sponsored events provide an important part of the West Yost culture, which is to have fun.

Requirements

Bachelor’s Degree in Marketing, Journalism, Communications, English, related degree, or equivalent education and experience.
Excellent skills in time management, organizing, writing, proofreading and editing.
Strong graphic design capabilities.
Strong personal initiative and problem-solving skills.
Ability to effectively progress on multiple simultaneous projects.
Experience in Adobe InDesign, Microsoft Word, and Excel.

Nice To Haves

3+ years of marketing and proposal preparation experience at an Architecture, Engineering, or Construction (AEC) firm
Superior technical writing skills and knowledge of the RFQ, RFP, proposal process
Experience in Adobe Illustrator and/or Photoshop a plus.
Experience using Deltek a plus.

Responsibilities

Preparation and delivery of proposals, qualifications, interviews, associated graphics, quality control reviews, and delivery process.
Maintain log of proposals, following up on outstanding proposals regularly, and tracking wins/losses.
Prepare interview presentations and associated graphics.
Maintain and edit Statement of Qualifications, Professional Resumes, and Project Lists.
Coordinate RFP search and tracking opportunities and RFP search
Assist in conducting market and client research.
Utilize best practices in maintaining and updating project information, resumes, and other information in our marketing files.
Creative content development and design for print advertisements, case studies, professional resumes, mailers, press releases, social media marketing, and website content.
Assist with preparation of interview materials and logistics.