Proposal Coordinator

Ames Construction•Aurora, CO

8d•$60,000 - $100,000

About The Position

Ames Construction has been building America for more than 60 years, and the people who work here are the reason we continue to succeed. We are a full-service, heavy civil and industrial contractor building critical infrastructure, including highways, bridges, mines, dams, rail, and more. Our teams take on challenging projects that keep communities safe, supply chains moving, and the country connected. At Ames, we are Fueled by Family and Driven by Ownership. That means we look out for one another, take pride in what we build, and take responsibility for our actions, our results, and the long-term health of the company. Guided by our core values of People, Team, Our Bond, Persistence, and Vision, we do what we say we will do, push through challenges and deliver work we’re proud of. When you join Ames, you’re joining a company built for long-term success — where skilled people, strong teams, and disciplined execution come together to build careers and a better future. We are looking for a creative and self-motivated Proposal Coordinator with an eye for detail, artistic design, and a talent for captivating writing. As a member of Ames’ growing Pursuits and Preconstruction Group, you will support the Alternative Delivery Managers and Proposal Managers during the pursuit of heavy civil infrastructure projects across transportation, federal, and water resources markets.

Requirements

Bachelor's Degree in Marketing, Business Management, Communications, Journalism or a related field preferred
3+ years of experience in the AEC industry with information gathering, persuasive writing, and copy editing
Talent for tailoring resumes and project experience to specific opportunities
Proven ability to work professionally and efficiently under pressure
Strong time management and task prioritization skills to meet internal and external deadlines
Intermediate acumen with Adobe Creative Suite, particularly InDesign (Illustrator and Photoshop a plus)

Nice To Haves

Comfort level using cloud-based and virtual platforms to collaborate during pursuits
Ability to perform discovery and recovery interviews with technical professionals to ‘get the story’; this requires a comfort level with asking clarifications, follow-up questions, and steering the conversation to gather inputs needed for section development
Demonstrated persuasive writing and basic graphic design experience, such as info-graphics, flow charts, organizational charts
Ability to lead small SOQ and prequalification documents on your own with accuracy and attention to detail
Comfort level coordinating with 3rd party consultants for writing, editing, 2D and 3D support as needed

Responsibilities

Pursuit-focused: Maintain knowledge of company values
Support proposal managers during the qualification, proposal, and interview processes
Participate in formalized win strategy sessions
Populate and maintain pursuit-specific tools such as the compliance matrix, style guides, and agendas
Provide input on document layout concept/strategy
Gather and organize company, project (for project profiles/contractor capabilities), and key personnel information (project management/resumes) from regional and corporate platforms; lead early draft development of these non-technical sections
Collaborate with proposal managers on section storyboarding/annotated outlines
Compile/lead writing and support documentation for technical sections based on interviews with engineers, subject matter experts, estimators, and managers
Copy edit proposal sections for style/grammar, comprehension, and ‘one voice’ and messaging
Develop organizational charts, flow charts, and graphics to support proposal sections
Assist in the assembly of document components for color reviews and closeout
Record feedback during color reviews to support document recovery
Coordinate commercial deliverables with regional and corporate departments
Assist development and implementation of proposal production plans
Department-focused: Participate in de-construct of SOQ/proposal information for archival/future use
Ability to develop opportunity-specific or general company marketing/outreach materials
Ability to coordinate project video shoots
Ability to coordinate with production vendors as necessary
Participate in project visits
Support estimating department during response to prequalification requests
Support Coessential/CRM activities
Other duties as assigned.