Proposal Coordinator

RubinBrown Career • Kansas City, MO

1d

About The Position

RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown has revenue of approximately $240 million with 1,000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis. Are you ready to bring strategy, creativity, and precision to the proposal process? As a Proposal Coordinator on our Strategic Client Development team, you’ll play a key role in shaping the firm’s growth by driving high-quality, compelling proposals that showcase our expertise and commitment to clients.

Requirements

• Bachelor’s degree in Marketing, Communications, or a related field, or comparable professional experience
• At least 1 year of related experience
• Commitment to quality and continuous improvement
• Ability to handle multiple projects simultaneously in a fast-paced, deadline-driven environment
• Strong attention to detail
• Excellent verbal and written communication skills
• Strong organizational and project management skills
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint)
• Ability to effectively utilize technology as well as learn new software
• Strict adherence to professional ethics

Responsibilities

• Lead proposal projects from kickoff through submission, ensuring all RFP requirements and deadlines are met
• Collaborate with proposal teams to manage timelines, edits, and approvals
• Draft and coordinate New Business Opportunity notices and track opportunities in the firm’s CRM
• Write and edit persuasive proposal content tailored to prospective clients, ensuring quality and consistency
• Maintain and update proposal content libraries and templates within proposal software
• Produce Statements of Qualifications, proposals, and presentations using Microsoft Word, Excel, PowerPoint, and automation tools
• Maintain new business pipeline reporting in CRM and Excel
• Support additional business development initiatives and contribute to annual department goals

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level