Proposal Coordinator - Portland, ME | Providence, RI | Canton, MA

Woodard & Curran • Portland, ME

6d • $24 - $40 • Hybrid

About The Position

Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate teams that encourage collaboration in an inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. This commitment enables us to make a meaningful impact on our clients, communities, and the planet. What’s in it for you At Woodard & Curran, we’re offering you the opportunity to play a pivotal role in driving our proposal efforts forward. As a Proposal Coordinator, you’ll be at the heart of our business development process—collaborating with Marketing, Client Managers, Practice Leaders, and Project Managers to ensure timely and high-quality responses to RFPs and SOQs. You’ll thrive in a fast-paced, deadline-driven environment where your organizational skills, communication abilities, and desktop publishing expertise will be valued and put to work daily. This role offers the chance to support multiple managers across teams, contribute to strategic pursuits, and help shape the way we present our solutions to clients. If you’re someone who enjoys working independently while being part of a collaborative team, and you’re passionate about producing polished, impactful proposals—this is your opportunity to make a meaningful contribution and grow your career in a dynamic, mission-driven firm. Location: Hybrid work from office 3 days a week ; preferred candidate location are Portland, ME | Canton, MA | Providence, RI Who are we looking for: We are looking for an experienced Proposal Coordinator who excels in a collaborative setting, demonstrates strong organizational and attention to details, thrives in multi-tasking and managing numerous proposal deadlines, and has outstanding communication skills. This person will independently manage all phases of proposal development—from the go decision through completion and delivery—and will also support the process from short-list selection to interview presentation.

Requirements

• Bachelor’s degree, preferably in English, Marketing, Journalism, Communications, Business, etc.
• 4+ years of relevant experience.
• Experience with InDesign
• Exceptional written and verbal communication skills.
• Knowledge of a wide range of software (Microsoft Office Suite and Adobe Creative Suite).
• Experience coordinating work for a large group in a deadline-oriented setting.

Responsibilities

• Proposal content development, organization, editing, layout, production, and delivery – from concept to completion.
• Updating and ongoing maintenance of firm qualifications materials and employee resumes.
• Completing the post-proposal close-out process updating marketing materials and maintaining electronic file organization.
• Confidently collaborate and communicate with Client Managers, SMEs, Graphic Designers, Legal, Finance, Human Resources and Health & Safety departments throughout the proposal development process.
• Knowledge of SF 254/255 and 330 submittals, but not required.
• Maintaining brand integrity and quality control of the firm’s external image.
• Coordination with other members of the Marketing team to complete additional marketing tasks.
• Go/No-Go facilitation.

Benefits

• Retirement Savings: 401(k) Pre-tax or Roth Contributions: The company matches 100% of the first 3% of salary contributed
• Time away from work: Observed holidays: Choose up to 8 holidays to observe annually Vacation: Accrued based on years of experience and calculated on hours worked Sick time: Paid sick time for non-work-related illness or injury. Parental leave : Up to 80 hours of Paid Parental Leave for child bonding
• Coverage and support for your needs and well-being: Disability: Paid short- and long-term disability Health : Medical plan options; plus dental and vision plans. Life : Basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employees and families is available through Sun Life. Wellbeing: DarioMind assistance program combined with personalized mental health and wellbeing resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1,001-5,000 employees