Proposal and Contracts Manager

Aspire Hr•Dallas, TX

1d•Remote

About The Position

Founded in 1998, AspireHR is a woman owned US-based SAP HR and SAP SuccessFactors Gold Partner, working with HR organizations across North America to successfully implement best-in-class HCXM (Human Capital Experience Management) solutions. AspireHR is a purpose driven company that provides a wide range of services and software solutions for both the implementation and maintenance of HXM systems that includes our own proprietary software as well as long-term managed service agreements. The AspireHR team has built an impressive roster of clients by combining a cost-effective implementation strategy, an innovative mix of HCXM technologies and excellent customer service. For more information, please visit www.aspirehr.com . This role is primarily remote based anywhere within the United States with potential for customer and home office onsite work periodically. We are looking for an experienced Proposal and Contracts Manager who will play a pivotal role in ensuring clarity, accuracy, and consistency of our proposal, statement of work, contractual and written documentation. This role collaborates closely with cross-functional teams, external clients, and business stakeholders to create compelling and legally sound proposals and contracts. The Proposal and Contracts Manager drives standardization and discipline in written documentation.

Requirements

Bachelor’s degree in Business Administration, English, Technical Writing or Information Technology preferred
Professional writing experience, including proposal responses and/or technical writing, or other forms of content development
Fast and nimble research capabilities – ability to synthesize essential information from large, complex documents
Proficient in document management systems
Experience in contract management, proposal development, negotiation, compliance, and regulatory standards
Familiarity with SaaS industry trends and standards
Ability to understand the business implications of decisions
Sound judgement and aptitude in decision-making and problem-solving
Proven ability to meet deadlines without compromising quality
Ability and willingness to roll up your sleeves to get into the details when necessary
Demonstrated ability of relationship building across internal and external stakeholders
Strong attention to detail and excellent proofreading skills
Exceptional written and verbal communication skills
Ability to manage multiple projects simultaneously and meet tight deadlines
Proficiency in legal research and interpretation of laws and regulations

Responsibilities

Drive the development of comprehensive proposals that align with client requirements, project objectives, and showcase the organization’s strengths
Analyze RFP requirements, facilitate collaborative discussions with key partners surrounding project positioning and strategy and implement key takeaways in proposals or SOW responses
Work closely with finance and project teams to ensure contracts and proposals meet or exceed targeted financial margins
Work closely with managers to assess the availability, capacity, and skills of internal and external resources to ensure effective allocation of resources
Ensure proposals are developed efficiently without exceeding resource limitations; communicate resource constraints and potential bottlenecks to relevant parties proactively
Monitor project activities to ensure compliance with contractual terms and conditions
Track requests and manage the proposal completion process to ensure proposed projects and RFP responses are completed and delivered by the required due date
Establish priorities and dates for information gathering, writing, review, and document finalization
Develop and maintain a centralized library of content including templates, and contracts; update content database as needed
Audit and improve existing document management process
Implement best practices for document version control and accessibility
Identify opportunities for cost optimization and revenue enhancement
Continuously evaluate and enhance the proposal, SOW and contract processes for increased efficiency and effectiveness
Perform quality control on proposals and SOWs by thorough review and proofreading, obtaining additional review or approval from key resources as appropriate
Implement and maintain quality assurance processes to uphold high standards in all written documentation
Consults with a range of internal and external stakeholders to ensure contracts and services are maintained
Prepare and negotiate terms and conditions of contracts
Draft, review, and negotiate a variety of contracts and proposals, including software licensing agreements, service agreements, and confidentiality agreements
Ensure all contracts and proposals adhere to legal and regulatory requirements, and reflect the company’s policies and standards
Other duties as assigned