Proposal and Administration Specialist
About The Position
Synergy Solutions, Inc. (Synergy)—a purpose-driven, Service-Disabled Veteran-Owned Small Business (SDVOSB) within the PFC Group of Companies, is seeking a detail-oriented, proactive Proposal and Administration Specialist to support our Project Management Office (PMO). This part-time position is an excellent opportunity for candidates passionate about administrative excellence, government proposal development, and collaborative team environments. The position offers flexibility with a primary location in the National Capital Region, complemented by remote/telework options. The proposal and administration specialist will exemplify Synergy’s PILOT Core Values—Professionalism, Integrity, Loyalty, Ownership, and Teamwork—while driving accuracy, timeliness, and continuous improvement.
Requirements
- Associate’s degree or equivalent experience in business administration, communications, English, or related field; bachelor’s degree preferred.
- Minimum of one-year professional experience in a business or administrative setting; experience supporting government proposal efforts strongly preferred.
- Exceptional written and verbal communication skills, with proficiency in grammar, editing, and formatting.
- Strong organizational skills, ability to manage multiple concurrent priorities, and keen attention to detail.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document collaboration tools.
- Ability to work independently with minimal supervision in a fast-paced, deadline-driven environment.
- Demonstrated discretion with sensitive, confidential, and proprietary information.
Responsibilities
- Assist in the preparation and submission of compliant, high-quality proposals in response to government RFPs, RFIs, and RFQs under supervision of the Proposal Manager.
- Coordinate the collection, organization, and formatting of proposal content, resumes, and past performance materials from internal and external stakeholders.
- Contribute to the development and review of technical, management, and pricing volumes, ensuring alignment with solicitation requirements.
- Track proposal due dates, deliverables, and team assignments, and maintain detailed records of proposal activities.
- Participate in color team reviews, editing and proofreading narrative for clarity, compliance, and consistency.
- Provide routine administrative support to the PMO, including scheduling meetings, preparing agendas, managing correspondence, and maintaining project documentation.
- Assist with the compilation and quality assurance of deliverables and reports for project and contract requirements.
- Support ad-hoc research, data entry, and document management tasks as directed by project leadership.
- Uphold confidentiality and attention to detail when managing sensitive and proprietary information.
- Serve as a central point of contact for internal teams and business partners regarding proposal and administrative requests.
- Liaise with subject matter experts, business development leads, and external partners to ensure timely receipt and integration of proposal sections and supporting data.
Benefits
- Competitive hourly wage of $20.00–$25.00 commensurate with skills and experience.
- Flexible work schedule to accommodate part-time status and telework arrangements.
- Opportunity to gain hands-on experience in federal contracting and proposal development.
- Synergy Solutions, Inc. is an Equal Opportunity Employer, committed to diversity and inclusion. Veterans and individuals with disabilities are encouraged to apply.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
