Proposal Analyst - Federal | Remote, USA

Optiv + ClearShark • Herndon, VA

7d • Remote

About The Position

This position will be fully remote and can be hired anywhere in the continental U.S. Optiv + ClearShark is looking for a Proposal Analyst - Federal to play a crucial role in supporting our proposal development process. This position will assist in the preparation of high-quality proposals and contribute to our mission of delivering exceptional services to our customers. This position is ideal for individuals looking to develop their skills in proposal management and project coordination while working in a fully remote environment. How you’ll make an impact Maintain and organize a repository of proposal materials and templates for efficiency. Responsible for managing all documents related to the proposal. This includes organizing, storing, and maintaining versions of drafts, templates, and final submissions. Ensure that all documentation is correctly formatted, named, and stored in line with the company’s proposal management system or requirements. Coordinate team meetings, ensure key milestones are met, and manage timelines to prevent delays. Tracking deadlines, scheduling proposal reviews, and facilitating team communication to keep everyone on the same page. Ensure that the proposals meet the requirements set forth in the Request for Proposal (RFP) or solicitation. This includes adhering to formatting guidelines, page limits, and submission requirements. Responsible for ensuring compliance with internal policies and procedures during proposal development. Acting as a central point of contact for all team members involved in the proposal process and facilitates clear and effective communication between various departments. Liaising with clients, subcontractors, and internal stakeholders to gather required information and ensure alignment throughout the proposal’s development. Collaborate with cross-functional teams to gather information and inputs necessary for proposal preparation. Participate in proposal review meetings and contribute to feedback sessions for continuous improvement. Support the proposal submission process, ensuring deadlines are met and documents are accurately submitted. Track the receipt of the submission and ensure confirmation is received from the client or recipient. Plays a supporting role to the Proposal Manager and proposal writers by handling administrative tasks, allowing the writers to focus on crafting the narrative and technical aspects of the proposal. Assist in drafting, formatting, and editing proposal documents to ensure clarity and compliance with customer requirements. Conduct research of potential customers and industry trends to inform proposal strategies. Utilizing bid boards and tools to help identify proposals and capture opportunities. Performs other duties as assigned. Complies with all policies and standards.

Requirements

• 1+ years of experience in proposal management, project coordination, or a related role
• Bachelor's Degree Business Administration, Marketing, Communications, or a related field.
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, particularly Word and PowerPoint
• Experience with document management systems and collaboration tools (i.e. – GovDash and Govly).
• Basic understating of Adobe Acrobat for document formatting and editing.
• Detail-oriented with excellent organizational skills and the ability to manage multiple tasks.
• Strong interpersonal skills with the ability to work effectively in a team-oriented environment.
• Proactive attitude with a willingness to learn and adapt to new challenges.
• Ability to thrive in a fast-paced and dynamic work environment.

Nice To Haves

• Experience in a corporate or professional services environment.
• Familiarity with proposal management software or tools.
• Basic knowledge of project management methodologies.

Responsibilities

• Maintain and organize a repository of proposal materials and templates for efficiency.
• Responsible for managing all documents related to the proposal. This includes organizing, storing, and maintaining versions of drafts, templates, and final submissions.
• Ensure that all documentation is correctly formatted, named, and stored in line with the company’s proposal management system or requirements.
• Coordinate team meetings, ensure key milestones are met, and manage timelines to prevent delays.
• Tracking deadlines, scheduling proposal reviews, and facilitating team communication to keep everyone on the same page.
• Ensure that the proposals meet the requirements set forth in the Request for Proposal (RFP) or solicitation. This includes adhering to formatting guidelines, page limits, and submission requirements.
• Responsible for ensuring compliance with internal policies and procedures during proposal development.
• Acting as a central point of contact for all team members involved in the proposal process and facilitates clear and effective communication between various departments.
• Liaising with clients, subcontractors, and internal stakeholders to gather required information and ensure alignment throughout the proposal’s development.
• Collaborate with cross-functional teams to gather information and inputs necessary for proposal preparation.
• Participate in proposal review meetings and contribute to feedback sessions for continuous improvement.
• Support the proposal submission process, ensuring deadlines are met and documents are accurately submitted.
• Track the receipt of the submission and ensure confirmation is received from the client or recipient.
• Plays a supporting role to the Proposal Manager and proposal writers by handling administrative tasks, allowing the writers to focus on crafting the narrative and technical aspects of the proposal.
• Assist in drafting, formatting, and editing proposal documents to ensure clarity and compliance with customer requirements.
• Conduct research of potential customers and industry trends to inform proposal strategies.
• Utilizing bid boards and tools to help identify proposals and capture opportunities.
• Performs other duties as assigned.
• Complies with all policies and standards.

Benefits

• Work/life balance
• Professional training resources
• Creative problem-solving and the ability to tackle unique, complex projects
• Volunteer Opportunities.
• “Optiv Chips In” encourages employees to volunteer and engage with their teams and communities.
• The ability and technology necessary to productively work remotely/from home (where applicable)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level