PROPERTY SPECIALIST - 77070345

State of Florida•Saint Petersburg, FL

2d•$37,000•Onsite

About The Position

The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. Position Overview and Responsibilities: Assist with all aspects of property management and inventory as pertains directly to FWRI. Maintain inventory control records of state property. Conduct physical inventory in accordance with FWCC IMPP 5.8 and FS 273 (in state travel required). Initiate/assist with forms for the transfer, loan, surplus, or missing status of state-owned equipment. Create and maintain an accurate property list for Administrative Services (AS). Conduct field audits of statewide labs to ensure that property is recorded and appropriately identified with property stickers and issue replacement stickers as required. Provide information and assist with training on inventory procedures to Property Custodians and Custodian Delegates. Ensure FWRI property procedures and Portal information are up to date. Ensure proper usage, disposal, maintenance, and accountability of Commission-owned equipment in accordance with IMPP 5.8. Assist staff with property questions. Meet with Property Custodians or their delegates as needed to assist with questions or problems that may be encountered. Assist staff with the Wright Express card (WEX Card) system. Track and assist with vehicle/vessel registration and tag requests. Track purchases and replacement details for all watercraft and vehicles. Assist with the purchase of vehicles and vessels, including providing guidance on how to complete MP6301 and MP6401 forms. Track buildings, contents, property numbers, and insurance coverage for all FWRI staff locations, including photos prior to and/or after disasters. Coordinate with the Tallahassee Property Office on all FWRI building insurance details and tasks. Initiate insurance claims for eligible damages. Assist with disaster reporting requirements. Evaluate & assist with reporting all accidents within FWRI per IMPP 5.3.8. Ensure accurate report submissions to Risk Management for all and any claims against the Commission. Pursue reimbursement for damages to Commission equipment caused by non-Commission parties. Coordinate recycling of all surplus electronics, office equipment and furniture, batteries, UPS units, paper products, and equipment. Assist in storm preparation and all building protection events as required. Assist AS Manager with hiring actions, track performance reviews and staff assignments and coordinate staff training activities. Serve as the People First timekeeper for the Research Operations (RO)Section. Process incoming and outgoing mail; schedule and coordinate meetings; maintain AS Manager calendar; maintain clean work environment, file, copy and answer phones, as needed. Attend meetings as required. Coordinate and assist with travel arrangements as needed. Organize, maintain and order office supplies and equipment. Submit purchase orders, process invoices & track invoices as required. Maintain and track perquisite orders for AS section. Assist in the upkeep of AS SharePoint sites. Process work orders and prepare and process disposition forms. Maintain and process payments for cell phone monthly billings. Assist with FAR postings; monitor and review Fedex account & device requests. Promote and participate in public outreach events as assigned, such as Marine Quest. Perform other duties as required.

Requirements

High school diploma or its equivalent and three (3) years of professional experience in a professional office environment performing administrative, property, or procurement functions.
An associate’s degree from an accredited college or university can substitute for two years of the required professional experience.
Computer proficiency to include Microsoft Office Word, Excel and Outlook.
Knowledge of property management principles and practices
Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro, skilled in performing basic mathematical calculations
Ability to understand and solve complex problems; interpret and follow detailed rules, policies, and procedures
Demonstrate initiative and follow-through
Work accurately with strong attention to detail
Ability to collect, analyze, and summarize data to prepare written reports
Possess excellent customer service skillsAbility to communicate effectively both orally and in writing
Ability to work independentlyAbility to multi-task, prioritize and meet deadlines
Ability to act on changing priorities and responsibilities
Ability to establish and maintain effective working relationships with othersPossess strong organizational skills

Nice To Haves

Experience conducting property inventory and inspections
Strong attention to detail and organizational skills, particularly in managing multiple property records simultaneously
One or more years’ experience working in FleetWave, WEX, Samsara, or PCard WORKS
State of Florida procurement & purchasing experience

Responsibilities

Assist with all aspects of property management and inventory as pertains directly to FWRI.
Maintain inventory control records of state property.
Conduct physical inventory in accordance with FWCC IMPP 5.8 and FS 273 (in state travel required).
Initiate/assist with forms for the transfer, loan, surplus, or missing status of state-owned equipment.
Create and maintain an accurate property list for Administrative Services (AS).
Conduct field audits of statewide labs to ensure that property is recorded and appropriately identified with property stickers and issue replacement stickers as required.
Provide information and assist with training on inventory procedures to Property Custodians and Custodian Delegates.
Ensure FWRI property procedures and Portal information are up to date.
Ensure proper usage, disposal, maintenance, and accountability of Commission-owned equipment in accordance with IMPP 5.8.
Assist staff with property questions.
Meet with Property Custodians or their delegates as needed to assist with questions or problems that may be encountered.
Assist staff with the Wright Express card (WEX Card) system.
Track and assist with vehicle/vessel registration and tag requests.
Track purchases and replacement details for all watercraft and vehicles.
Assist with the purchase of vehicles and vessels, including providing guidance on how to complete MP6301 and MP6401 forms.
Track buildings, contents, property numbers, and insurance coverage for all FWRI staff locations, including photos prior to and/or after disasters.
Coordinate with the Tallahassee Property Office on all FWRI building insurance details and tasks.
Initiate insurance claims for eligible damages.
Assist with disaster reporting requirements.
Evaluate & assist with reporting all accidents within FWRI per IMPP 5.3.8.
Ensure accurate report submissions to Risk Management for all and any claims against the Commission.
Pursue reimbursement for damages to Commission equipment caused by non-Commission parties.
Coordinate recycling of all surplus electronics, office equipment and furniture, batteries, UPS units, paper products, and equipment.
Assist in storm preparation and all building protection events as required.
Assist AS Manager with hiring actions, track performance reviews and staff assignments and coordinate staff training activities.
Serve as the People First timekeeper for the Research Operations (RO)Section.
Process incoming and outgoing mail; schedule and coordinate meetings; maintain AS Manager calendar; maintain clean work environment, file, copy and answer phones, as needed.
Attend meetings as required.
Coordinate and assist with travel arrangements as needed.
Organize, maintain and order office supplies and equipment.
Submit purchase orders, process invoices & track invoices as required.
Maintain and track perquisite orders for AS section.
Assist in the upkeep of AS SharePoint sites.
Process work orders and prepare and process disposition forms.
Maintain and process payments for cell phone monthly billings.
Assist with FAR postings; monitor and review Fedex account & device requests.
Promote and participate in public outreach events as assigned, such as Marine Quest.
Perform other duties as required.

Benefits

State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.
As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.
Health Premiums $25.00- Single / $90.00- Family Biweekly
No Cost $25,000 Life Insurance
Nine Paid State Holidays, One Personal Holiday per year
4 hours Annual Leave and 4 hours Sick Leave accrued Biweekly
Retirement Plan Options
State University and College Tuition Waiver Program
On the Job Trainings
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.