Property Specialist, Senior

Oregon Health & Science University•Portland, OR

About The Position

The Property Specialist, Senior coordinates the purchasing and daily stores operations of a storeroom/warehouse and maintains property records and inventories for the storeroom/warehouse. This is the second of a 2 series. It is distinguished from the lower level by the level of responsibility and accountability for storeroom/warehouse daily operations and inventory control functions. Function/Duties of Position Stores Assigns work to employees or students, such as pulling supplies off shelves to fill stores requests, loading boxes or trucks, and cleaning storage areas. Checks assure the supply of forms, supplies, equipment, and property is adequate. Reorders when supplies become low or assigns the task to another employee to reorder specific items; determines space requirements for storage of incoming shipmen of supplies and equipment. Writes procedures for storage and shipping of stores; ensures security of all stores items through locks, observation, and effective record keeping procedures. Receives incoming freight and deliveries; counts items against the invoice and checks to see that all items are in good condition. Sells, trades, or barters agency surplus items following OHSU procedures and guidelines and maintains precise records of transactions. Disposes of worn out or non-repairable property and warehouses surplus property following OHSU's procedures and guidelines. Assembles new furniture and equipment and performs minor repairs on existing furniture and equipment. Wraps, labels, weighs, and records supplies for shipment and prepares bill of lading. Drives vehicle to pick up and deliver supplies, equipment, furniture, mail. Answers questions from staff regarding stock availability and purchasing procedures. Purchasing Purchases supplies and equipment or authorizes purchases of supplies and equipment up to authorized limit. Obtains authorized signatures on purchases above authorized limit. Updates cost and price information on supplies. Accepts bids from vendors on items, usually by telephone, following OHSU purchasing rules and procedures. Meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements). Talks to vendors about errors in billing. Tracks down missing shipments by contacting vendors and freight and transport companies. Inventory Marks equipment and property with identification labels for inventory tracking. Verifies existence and location of equipment and property by matchi inventory identification numbers marked on items against inventory record researches location of missing items by telephone contact with responsible staff or by physical search. Other duties as assigned.

Requirements

Experience performing stores and inventory work
Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods
Knowledge of spoken and written English at the high school graduate level
Conflict resolution skills and the ability to demonstrate effective time management
Must be able to maintain compliance with organizational guidelines and policies
Driver’s license and driving record that meets OHSU’s driving requirements
Hazmat certification within 3 months of hire through OHSU
Forklift training for Warehouse staff within 3 months of hire through OHSU

Nice To Haves

High School Diploma or GED
Must be able to read and write English and have basic mathematical skills
Two years of warehouse experience and two years of customer service experience is preferred
Working knowledge of hospital materials management distribution systems
Medical supply familiarity, knowledge of OHSU systems, and medical terminology is preferred
Understanding how to set min/max’s
Experience using handheld counting devices
Forklift training preferred

Responsibilities

Assigns work to employees or students
Checks assure the supply of forms, supplies, equipment, and property is adequate
Reorders when supplies become low or assigns the task to another employee to reorder specific items
Determines space requirements for storage of incoming shipmen of supplies and equipment
Writes procedures for storage and shipping of stores
Ensures security of all stores items through locks, observation, and effective record keeping procedures
Receives incoming freight and deliveries
Counts items against the invoice and checks to see that all items are in good condition
Sells, trades, or barters agency surplus items following OHSU procedures and guidelines and maintains precise records of transactions
Disposes of worn out or non-repairable property and warehouses surplus property following OHSU's procedures and guidelines
Assembles new furniture and equipment and performs minor repairs on existing furniture and equipment
Wraps, labels, weighs, and records supplies for shipment and prepares bill of lading
Drives vehicle to pick up and deliver supplies, equipment, furniture, mail
Answers questions from staff regarding stock availability and purchasing procedures
Purchases supplies and equipment or authorizes purchases of supplies and equipment up to authorized limit
Obtains authorized signatures on purchases above authorized limit
Updates cost and price information on supplies
Accepts bids from vendors on items, usually by telephone, following OHSU purchasing rules and procedures
Meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements)
Talks to vendors about errors in billing
Tracks down missing shipments by contacting vendors and freight and transport companies
Marks equipment and property with identification labels for inventory tracking
Verifies existence and location of equipment and property by matchi inventory identification numbers marked on items against inventory record researches location of missing items by telephone contact with responsible staff or by physical search