Property Set-Up Coordinator

Hillpointe • Winter Park, FL

1d

About The Position

The Property Set-Up Coordinator is a project-focused, administrative position responsible for preparing new properties for opening. The role involves organizing supply areas, coordinating vendor installations, supporting licensing processes, and ensuring mailbox systems are ready. This position works closely with construction teams, asset managers, and marketing to ensure each property is fully operational and ready for resident move-ins while minimizing delays and inefficiencies.

Requirements

• High school diploma or equivalent required
• Must be able to lift heavy objects as part of responsibilities
• Willingness and ability to travel 50% or more, with flexibility for short-notice assignments and weekend availability
• Strong administrative skills and tech-savvy mindset
• Exceptional attention to detail, time management, and organization
• Strong interpersonal and communication skills for working cross-functionally with construction, vendors, and leasing teams
• Comfortable working weekends and adapting to a flexible, evolving schedule

Nice To Haves

• Experience in property management and asset management preferred

Responsibilities

• Act as the administrative lead for property openings, utilizing project management skills to meet all pre-opening milestones
• Develop and manage detailed pre-opening checklists to track progress and deliverables
• Coordinate with vendors to initiate service contracts and oversee installations
• Partners with cross-functional teams to ensure smooth transitions and property readiness
• Manage supply closet set-up, leasing office preparations, and general site readiness
• Plan and coordinate VIP and grand opening events to support with pre-leasing efforts
• Work with post offices to prepare mail deliveries
• Assist in the process of obtaining business licenses and ensuring compliance with opening regulations
• Support asset management efforts with basic tracking, documentation, and communication
• Act as a creative problem-solver, identifying opportunities to generate cost-savings and streamline operations

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED