Property Manager

Vestar Properties Inc•Phoenix, AZ

About The Position

The position of Property Manager is to provide the direct supervision of the physical asset and oversight of the staff required to facilitate the operation of assets managed by Vestar. Supervision includes monitoring both the physical and financial aspects of the property.

Requirements

4-year College Degree Preferred
3-5 years’ Retail/Commercial Property Management Experience
Successful for their tenants and in the operation of their properties
Enthusiastically dedicated to the fact that all of their efforts are in one-way or another productive of benefits
Understanding of the fact that in order to be effective they must devote their attention to a continuing flow of major and minor situations
Adaptability to frustration from details, even though these troublesome decisions may be assigned to others within the division
Possessed with a clean concept of essential accounting procedures, and although they may not be personally involved in the day-to-day processes, creates the framework and evaluates the results
Able to maintain office records and files, which are available for ready reference
Adaptable to change or improvements that will enhance the economy, efficiency and productiveness of every aspect of management performance
Able to direct the efficient and productive performance of each of their employees and/or the coordination of members of other areas of the division
Self-disciplined to the point that they are unruffled by annoyances or disappointments which they accept as integral parts of their professional activities
Cheerful toward the owner/partners, employees, tenants and all others who come in contact with them in the conduct of business
Pleasantly uncompromising when it comes to matters of established policy
Diplomatic and their lines of communication are always open
Prompt to respond to all inquiries and makes certain their organization is always available to handle emergencies
Integrity, honest and capable
An innovator and creator, uses their unique talents and skills to insure maximum income and minimum expenses consistent with the long-term economic and physical welfare of properties entrusted to their care.

Responsibilities

Directly supervising and training office support staff, including Assistant Property Manager and Administrative Assistants
Preparing annual budgets (please see annual budget instruction section)
Enforcing project leases and other governing documents (CC&R’s, REA’s, OEA’s, etc.)
Ensuring landlord compliance to all governmental and non-governmental laws which affect the property
Invoicing and collecting all charges outlined under the leases or other property documents which govern the property
Informing ownership of incidents which may affect the property and influence, the owner’s decision-making process (e.g., new projects in the trade area, road closures, tenant bankruptcies, etc.)
Negotiating and documenting, with the direct approval of the Vice President, select lease renewals, and, if applicable, new leases
Review and approval of annual Common Area Maintenance Reconciliations
Review of draft lease abstracts completed by lease administration team
Recommending and preparing bids for ownership review on capital projects
Serving in an advisory role for property Merchants Association and Marketing if required
Supervising Specialty Leasing program if required
Ensuring that tenant issues and concerns are being responded to in a timely manner
Completing monthly cash flow forecasts and operating reports
Collecting rents and other charges
Ensuring the compliance of tenants to lease requirements
Carrying out regular property inspections
Ensuring that vacant suites are in lease-ready condition
Coordinating schedule as tenants move in and move out
Reviewing tenant gross sales information