Property Manager

Stony Brook University•Stony Brook, NY

About The Position

The Property Manager is responsible for overseeing the operation of complex facilities and ensuring smooth operations through the day-to-day management and operation of the Administration Building (Admin) on the West Campus, and the University’s off-site properties: Atwood, Shorewood, Flax Pond, Old Field, Port Jefferson condo, Selden Building, and additional properties and/or buildings. This role coordinates closely with University support, service departments and external contractors to manage building operations, maintenance, repairs, and construction needs for assigned facilities and grounds. The Property Manager is responsible for coordinating the management and implementation of programs, policies and procedures related to the operations and maintenance of HVAC, electrical, plumbing, and building maintenance. The role requires discretion in handling sensitive information and maintaining confidentiality at all times, a strong commitment to excellence in customer service, and the ability to work professionally and respectfully with a diverse population of tenants, occupants, and visitors. Must be able to work independently, provide direction, maintain records, and have good verbal and written communication skills. The incumbent must be able to respond to the off-site property in emergencies outside of normal business hours within a responsible response time to support the operations of those properties.

Requirements

Bachelor’s degree (foreign equivalent or higher). In lieu of a degree, four (4) years of full-time directly related experience, or a combination of higher education and experience totaling four (4) years may be considered.
Three (3) or more years of directly related full-time professional experience in facilities management or building operations.
Must have, keep and maintain the appropriate valid NYS Driver’s License; have a motor vehicle record which is free from major violations or a pattern of repeat violations. (Out-of-State Applicants, see "Special Notes”

Nice To Haves

Computer skills (i.e. Microsoft Office Suite and CMMS).
Certified or licensed in: building trades, building safety systems, building operations, property management, and/or facilities management.
Project management experience.
Previous experience conducting inspections and/or developing/implementing policies and procedures.

Responsibilities

Property and Building Maintenance: Monitor the assigned buildings and properties to ensure proper maintenance and building care.
Conduct periodic inspections and generate work orders in the Computerized Maintenance Management System (CMMS) to address deficiencies.
Serve as liaison with Environmental Health & Safety (EH&S), Campus Planning, Design & Construction (CPDC), University Police, and Campus Operations.
Coordinate with Campus Operations to manage building systems and maintenance.
Oversee custodial services, access control systems, recycling programs, and furniture/equipment inventory tracking.
Building Operations: Oversee day-to-day operations of assigned buildings and coordinate with departments to support activities, events, and operations.
Serve as the primary contact for maintenance, custodial, and emergency issues, troubleshooting building systems such as HVAC, plumbing, electrical, carpentry, and safety concerns.
Coordinate with Facilities staff and contractors to maintain building systems, equipment, furnishings, and utilities required for effective operations.
Ensure adherence to existing policies and procedures and recommend process improvements to increase operational efficiency.
Coordinate with offices and departments hosting events to ensure facility readiness and operational support.
Property Operations: Manage operations and maintenance for Stony Brook University off-site properties.
Oversee grounds maintenance, repairs, and service contracts, including HVAC, landscaping, waste removal, and pool maintenance.
Coordinate work with University departments, external vendors, and partners such as the Simons Foundation.
Serve as liaison between tenants/guests and Facilities Operations or Campus Operations, including tenant support and coordination of cleaning, linen, and emergency services.
Supervise maintenance staff and contractors, develop work procedures, and coordinate maintenance schedules.
Ensure compliance with safety regulations and oversee building systems, utilities, and structural repairs.
Support Facilities Operations and Campus Planning, Design & Construction with renovation and capital projects.
Tenants and Stakeholder Relations: Serve as a primary point of contact for tenants, occupants, and departmental stakeholders.
Address tenant concerns, service requests, and operational issues in a timely manner.
Communicate building policies, procedures, and operational updates.
Coordinate tenant move-ins, move-outs, and space changes.
Compliance & Safety: Ensure compliance with safety regulations, building codes, and institutional policies.
Assist with emergency preparedness and response planning for assigned properties and buildings, and coordination with police, fire and safety officials.
Conduct routine safety checks and provide assistance in emergency situations during routine and non-routine working hours.
Responsible for properties and building access (electronic access and/or Key controls).
Control and document all security systems and procedures.
Maintain documentation related to inspections, permits, and regulatory requirements.
Other duties or projects as assigned as appropriate to rank and departmental mission.