Property Managaer

Harford Mutual Insurance Group•Bel Air, MD

12h•Onsite

About The Position

The Property Manager is responsible for hands-on management, maintenance, space planning, and risk coordination of the company’s real estate portfolio, including the home office, two field offices, several single-family homes used by company personnel, and the company auto fleet program. This role combines strategic oversight with day-to-day operational involvement and provides direct supervision to a Maintenance Employee, ensuring facilities are safe, compliant, well-maintained, and aligned with business needs.

Requirements

AA Degree or equivalent years of experience
5+ years of property or facilities management experience
Prior experience in hands-on-role; including supervision and vendor management
Proficient in Microsoft 365
Valid driver’s license

Responsibilities

Property Operations & Facilities Oversee daily operations of all company-owned or leased properties, including office and residential locations
Perform routine walk-throughs and inspections to proactively identify maintenance, safety, or appearance issues
Work hands-on, as needed, to address minor repairs, preventative maintenance tasks, and urgent facility issues alongside the Maintenance Employee
Provide direct supervision to the Maintenance Employee, including work assignment, scheduling, training, and performance feedback
Coordinate janitorial, landscaping, pest control, snow removal, waste services, and building security systems
Maintain complete and accurate facility documentation, including service records, warranties, and equipment inventories
Implement sustainability and energy efficiency initiatives
Manage the company’s auto fleet program, including acquisition, maintenance, registration, and disposal of vehicles
Develop and enforce fleet policies, including driver eligibility, usage guidelines, and safety protocols
Monitor fleet performance, fuel usage, and maintenance schedules to optimize cost and efficiency
Coordinate with Risk Management and HR on incident reporting and insurance claims related to fleet vehicles
Plan and manage office layouts and space utilization for the home office and field offices
Coordinate office moves, department reconfigurations, furniture installation, and workspace standards
Recommend space optimization solutions to improve efficiency and cost effectiveness
Develop and manage budgets for facilities, fleet,
Negotiate and manage contracts with vendors, service providers, and
Monitor vendor performance and ensure service level agreements are met
Oversee condition, maintenance, and readiness of single-family homes used by company personnel
Coordinate move-in/move-out inspections, cleaning, lawn care, utilities, seasonal preparation, and repairs
Ensure homes meet safety, habitability, and local code requirements
Manage furnishings, appliances, and minor renovations within approved budgets
Foster a culture of safety, accountability, and continuous improvement
Provide coaching and professional development opportunities
Act as the primary facilities contact for property-related insurance claims
Support compliance with fire/life safety, OSHA/general workplace safety, accessibility standards, and local building codes
Performs other duties or special projects as required or assigned by a supervisor