PROPERTY MANAGER I - PT

CARDINAL CAPITAL MANAGEMENT INC•Janesville, WI

About The Position

Manage property for owners or property management company by performing the following duties personally or through subordinates: 1. Maximize occupancy, collections, physical appearance, tenant retention and compliance. 2. Establish and maintain a pleasant atmosphere and relations with tenants of the property. Maintain visibility, professionalism, and rapport. 3. Be responsible for all day-to-day operations of the property. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 4. Remain current and knowledgeable of federal, state, and local laws and regulations as they related to the management of the property and the needs of the tenants, this includes Section 42 and Section 8 compliance. 5. Demonstrate a positive, professional and client-orientated attitude. 6. Coordinate timely collection and documentation of all revenues following lease obligations of tenants and the owner's policy on accounts receivable. Collect delinquent accounts promptly. Communicate with accounting department to ensure accuracy of rent roll and accounts receivable. Deposit receipts in the bank and enter into OneSite daily. 7. Direct the day-to-day activities of loss prevention, risk management, safety/security, maintenance, marketing, landscaping, snow removal, and all other property operations. 8. Assist Regional Manager with budget preparation and review. This document will be used as an ongoing accounting reporting tool and an aid to help make decisions for the property. Recommend and implement programs that contribute to profitability. 9. Analyze and distribute monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables. 10. Administer leases on each project including analyzing lease clauses, preparation of vacancy reports, enforcing tenant compliance and performing landlord obligations. Identify leasing prospects and occasionally respond to routine leasing inquiries. Interface with leasing representatives/brokers and assist to assure spaces are leased/re-leased promptly. 11. Market apartments and maintain waiting lists for all units. Respond to inquiries in a timely and professional fashion. 12. Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference. Coordinate with Corporate staff on procedures for processing and distributing information. Provide prompt, detailed and accurate general status reports on all properties assigned. 13. Bid work for property improvement. Keep accurate records of current space conditions including roof, HVAC, utilities and special circumstances. At all times keep the space in condition to show. 14. Engage, contract, supervise and approve invoices for all goods/services required to maintain the properties up to company and owner standards. Develop a network of emergency services and be available for 24 hour per weekend coverage as required. Forecast and manage replacement of major capital expense items including HVAC system, roof systems, parking lot surfaces, etc. 15. Manage tenant relations and coordinate requests for repairs and maintenance, understanding of rent charges, lease issues and other tenant concerns. Complete regular property inspections, noting deficiencies and taking necessary action with approved budget guidelines. 16. Responsible for hiring and training of staff. Ensure staff is always maintaining company standards and following company procedures. Assist with discipline when necessary. 17. Adhere and ensure compliance to all Fair Housing laws.

Requirements

Ability to communicate positively and professionally.
Strong resident/customer relations skills.
Decision Making ability.
Ability to maintain a budget.
Ability to multi-task and get interrupted frequently.
Must maintain a valid driver’s license and auto insurance.
Associate’s degree or equivalent vocational/technical training preferred.
Two years of experience in property management preferred.

Nice To Haves

Courses in property management and/or real estate preferred.
CSM, CPM or RPA credentials preferred.

Responsibilities

Maximize occupancy, collections, physical appearance, tenant retention and compliance.
Establish and maintain a pleasant atmosphere and relations with tenants of the property.
Be responsible for all day-to-day operations of the property.
Remain current and knowledgeable of federal, state, and local laws and regulations as they related to the management of the property and the needs of the tenants, this includes Section 42 and Section 8 compliance.
Demonstrate a positive, professional and client-orientated attitude.
Coordinate timely collection and documentation of all revenues following lease obligations of tenants and the owner's policy on accounts receivable.
Direct the day-to-day activities of loss prevention, risk management, safety/security, maintenance, marketing, landscaping, snow removal, and all other property operations.
Assist Regional Manager with budget preparation and review.
Analyze and distribute monthly financial statements including operating variances from budget, cash management and strategies for collection of receivables.
Administer leases on each project including analyzing lease clauses, preparation of vacancy reports, enforcing tenant compliance and performing landlord obligations.
Market apartments and maintain waiting lists for all units.
Maintain complete and accurate property files and records, according to department systems, with an emphasis on documentation for future reference.
Bid work for property improvement.
Engage, contract, supervise and approve invoices for all goods/services required to maintain the properties up to company and owner standards.
Manage tenant relations and coordinate requests for repairs and maintenance, understanding of rent charges, lease issues and other tenant concerns.
Responsible for hiring and training of staff.
Adhere and ensure compliance to all Fair Housing laws.