Property Management Senior Accountant

Episcopal Community Services (ECS)•San Francisco, CA

4d•Onsite

About The Position

The Property Management Senior Accountant is responsible for managing the financial operations of a portfolio of low-income and supportive housing properties. This role ensures accurate and timely accounting and supports the organization’s mission to provide stable, affordable housing to underserved populations.

Requirements

Bachelor’s degree in Accounting, Finance, or related field required.
Minimum 5 years of nonprofit or property management accounting experience, preferably in affordable or supportive housing.
Strong understanding of GAAP, nonprofit accounting, and affordable housing regulations (HUD, LIHTC, Section 8, CoC, etc.).
Experience with property management and accounting systems such as Yardi, RealPage, or MRI.
Proficiency in Microsoft Excel and general accounting software.
Detail-oriented with strong analytical and organizational skills.
Ability to work collaboratively across departments and communicate financial concepts to non-finance staff.

Nice To Haves

CPA or CPA candidate preferred.
Experience with nonprofit audit preparation and fund accounting.
Knowledge of CAM (Common Area Maintenance) reconciliations and utility billing
Familiarity with grant reporting and restricted funds management.
Commitment to providing responsive and accurate financial support to internal teams and vendors
Commitment to social justice and the mission of providing supportive housing.

Responsibilities

Prepare and review monthly financial statements and reports for assigned housing properties, including variance analysis and budget comparisons.
Perform general ledger functions, including journal entries, reconciliations, and adjustments for property accounts.
Coordinate and assist with monthly, quarterly, and year-end closings.
Maintain financial schedules for restricted and unrestricted funds, subsidies, grants, and service contracts related to supportive housing.
Monitor property-level budgets and work closely with property managers, program staff, and asset management to ensure compliance and fiscal responsibility.
Prepare financial reports for government funders, investors, and auditors, ensuring compliance with HUD, LIHTC, and other affordable housing program guidelines.
Support annual audits, cost certifications, and tax filings (including IRS Form 990 and 990-T where applicable).
Ensure internal controls and nonprofit financial practices are followed for all property-related transactions.
Assist with the preparation of operating and capital budgets for each property in collaboration with internal stakeholders.
Track and reconcile tenant receivables, rental subsidies (e.g., Section 8, Shelter Plus Care), and service fees.
Process vendor invoices for multiple properties, ensuring appropriate documentation, coding, and approvals.
Enter invoices into property management and accounting software (e.g., Yardi).
Maintain vendor records and ensure W-9s and other compliance documentation are up to date.
Reconcile vendor statements and resolve discrepancies or billing issues promptly.
Process weekly check runs, ACH payments, and credit card transactions as needed.
Collaborate with property managers and maintenance teams to resolve invoice issues and confirm receipt of goods/services.
Ensure expenses are accurately coded to the correct property and general ledger accounts.
Assist with month-end closing processes, including AP accruals and reports.
Maintain organized and up-to-date AP files and documentation in both digital and paper formats.
Support annual 1099 preparation and distribution.
Provide backup support to other accounting or administrative team members as needed.