Property Management Regional Administrative Assistant

Basin Street Properties • Petaluma, CA

425d • $62,400 - $62,400

About The Position

The Regional Administrative Assistant plays a crucial role in supporting the Property Management Department by managing a variety of clerical tasks and ensuring smooth workflow. This position requires a detail-oriented individual with strong organizational skills and a customer service mindset, responsible for assisting multiple Property Managers and handling confidential correspondence.

Requirements

• High School diploma.
• Minimum 5 years of Administrative Assistant experience.
• Experience in business/office administration.
• Strong knowledge of Microsoft Office Suite (Outlook, Word, Excel, etc.).
• Experience with Yardi is a plus.
• Excellent verbal and written communication skills.
• Ability to maintain discretion and confidentiality.
• Strong time-management and organizational skills.
• Ability to work in a fast-paced, team-oriented environment.

Nice To Haves

• Experience in commercial real estate is a plus.
• 1 year of Yardi experience preferred.

Responsibilities

• Provide general correspondence for the Property Management Department.
• Prepare and maintain spreadsheets and updates.
• Respond promptly and positively to requests, ensuring timely resolution of issues.
• Assist in the accounting process, including completing property management/accounting forms and compiling accounts receivable reports.
• Perform speedy and accurate data entry.
• Direct front desk office administrative assistant and act as front desk backup, including greeting the public and answering telephones.
• Perform other duties as assigned.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: High school or GED