About the position
Cabot Properties is an institutional investor, developer, and operator of logistics real estate. As an industry leader for over 30 years, we have used our expertise and acumen to create ongoing value for our partners. Cabot has a strong team of dedicated, bright, strategic, and detail-oriented individuals. We view people as our most valuable assets, and our greatest responsibility. We have an exciting opportunity for a Property Management Administrator in our new Orlando office location. This individual will be reporting directly to the Vice President, Property Management. The Property Management Administrator will provide the highest level of customer service to the tenants and vendors, maintain the appearance of assigned properties, assist with the operating costs and capital expenditures. They will also be responsible for handling a wide range of administrative and support-related tasks. The Property Management Administrator will be a highly resourceful team player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Responsibilities
- Interface directly with our tenants to ensure their needs are met with a high level of customer satisfaction.
- Facilitate utility transfers, shut-off resolution, and set up for acquired properties.
- Review accuracy of invoices processed through and input proper invoice coding for Property Manager approval.
- Manage tenant and vendor COI's for assigned properties.
- Send out tenant notice letters as needed.
- Assist in bidding of contacts by producing bid summaries and drafting and uploading service contracts into Yardi as per negotiated terms.
- Ensure appropriate insurance coverage as per company standards.
- Assist in the collection of accounts receivable.
- Assist with acquisition and disposition of company assets through due diligence requests.
Requirements
- Property or building management experience handling customer service and administrative issues related to real estate management is preferred.
- Proficiency in MS Office, MRI, RMIS and Avid strongly preferred.
- Excellent verbal and written communication skills.
- Ability to speak effectively with tenants or employees of organization.
- Self-motivation, determination, and initiative in a team environment.
- Demonstrate high attention to detail.
- Ability to multi-task effectively in a fast-paced work environment.
- BA or BS in Finance, Real Estate, Business Management preferred.
