Property Coordinator Full time

Bronson Healthcare

2d

About The Position

Under the direction of the System Manager Real Estate and Properties, the Property Coordinator is responsible for providing coordination and oversight for Bronson owned and leased properties. Responsibilities include budget development and reconciliation, procurement, maintenance negotiations, and environment of care coordination. Education and experience equivalent to an associate’s degree in business administration and 3-5 years’ experience is required. A bachelor’s degree in business administration is preferred. Work which produces high levels of mental/visual fatigue, e.g., interactive and repetitive or small detailed work requiring alertness and concentration for sustained periods of time, the operation of and full attention to a personal computer or CRT between 40 and 70 percent of the time. Involves considerable standing or walking, regular lifting of light-weight objects (i.e., 20 pounds or less) and assisting with heavier tasks such as assisting in lifting and moving patients. Minor straining or fatiguing positions must be assumed, and some fatiguing physical motions are required. The Property Coordinator communicates via telephone, memos, and other written correspondence with internal and external customers including Physicians, Directors, Managers, Staff, Owners, and Contractors. Recommendations on building improvements and budgets; updates on building projects; and follow up on building and safety concerns are communicated to physician practices. Recommendations on building improvements and budget, update on building projects and follow up on building and safety concerns are communicated to leaders and staff. Owners and contractors are communicated with to coordinate guidelines for projects, contractual agreements, and problem resolution.

Requirements

• Education and experience equivalent to an associate’s degree in business administration and 3-5 years’ experience is required.
• Advanced skills in Excel, Word, Adobe, and similar programs are required
• Basic knowledge in computer aided design and webpage administration
• Advanced level of math and analytical skills
• Gathering and analyzing data; negotiating contracts and deadlines; creating, executing and following up on maintenance and safety plans.
• Must be able to develop, implement and analyze a budget.
• Working on multiple, simultaneous projects and seeing them through completion required
• Excellent written and verbal communication skills, as well as interpersonal skills required

Nice To Haves

• A bachelor’s degree in business administration is preferred.

Responsibilities

• Creates preventative maintenance plans for Bronson Properties’ primary buildings to prevent building and equipment failures (e.g. roof leaks, power outages, temperature control). Ensures that current maintenance contracts are revised as appropriate, duties are being performed to the satisfaction of the tenants, and contracts are routinely bid to receive competitive pricing. Maintains preventative maintenance records.
• Monitors building and departmental budgets, and monitors the timely submission of payments by tenants.
• Annually conducts Environment of Care inspections for Bronson Properties to ensure buildings are being maintained to meet or exceed code and/or Bronson requirements. Maintains and updates the approved Disaster and Safety Manual for off-campus buildings, including required building inspections. Maintains life safety maintenance records, ensuring that they are available for review.
• Maintains current occupancy records, ensuring that signage and directories are correct.
• Works with Fire Marshall’s, Contractors, and staff to execute projects and plans that result from Fire Marshall visits, EOC inspections, and the five-year plan.
• Develops and coordinates the implementation of Bronson Properties’ plans to ensure they are done in a safe and effective manner. Communicates expectations to vendors and ensures the correct equipment is being used. Helps to minimize hardships, inconveniences, and damage to clinical equipment and/or patients.
• Provide daily operational assistance to tenants of Bronson Properties including, but not limited to, resolution of building maintenance problems, supervision of move activities, and monitoring of cleaning standards.
• Maintain secure inventory of keys, ordering tenant replacement keys as required.
• May need to respond to after-hours emergency situations involving damage control and repairs at Bronson properties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree