Property Clerk, (Property Clerk II) ,Property Mgmt

California State University, San Bernardino • San Bernardino, CA

2d

About The Position

The Property Management department requires a Property Clerk II to ensure
accurate tracking, control, and compliance with state regulations and audit
requirements for university assets. This position is essential to maintaining
the integrity of the campus-wide property database, supporting inventory
reconciliation, coordinating equipment tagging and disposals, and processing
asset transfers and documentation. Incumbents in this classification are
assigned the larger and more complex property control units. Incumbents may also
be required to register and keep records on all motor vehicles, boats, trailers,
and other equipment requiring licenses.

Requirements

• Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items.
• Prospective applicants who have not had the experience listed may be considered eligible based on other evidence of meeting the above minimum qualifications of the position.
• Thorough knowledge of the methods and practices used to inspecting, maintaining, issuing, taking, and recording inventory
• General knowledge of property accounting and disposal and departmental budget preparation
• Ability to inventory widely scattered and diverse property
• Reconcile inventories with control accounts; inspect and recommend proper maintenance of property
• Lead the work of others
• Keep inventory control records and make reports
• Read and write at a level appropriate to the duties of the position and make mathematical calculations.

Nice To Haves

• Applies thorough knowledge of methods and practices used to inspect, maintain, issue, receive, and record inventory.
• Utilizes general knowledge of property accounting and disposal procedures.
• Conducts inventories of widely dispersed and diverse property and equipment.
• Reconciles inventories with control accounts and inspects property to recommend proper maintenance.
• Provides lead work direction as needed.
• Maintains inventory control records and prepares summary reports of completed inventories.
• Demonstrates at least three years of experience in inventory control for a wide range of property, equipment, or expendable items, or an equivalent combination of education and experience.
• Safely lifts up to 50 lbs. and operates vehicles including large box trucks and flatbed stake trucks.
• Operates hydraulic-powered forklifts.

Responsibilities

• Maintains the university property database by updating asset information in PeopleSoft using data from multiple sources.
• Coordinates the campus-wide inventory process, including reconciliation of departmental inventories, asset transfers, surveys, and equipment disposals.
• Processes property survey reports in PeopleSoft.
• Exports asset data from PeopleSoft into MS Excel to classify items and support departmental inventories using handheld scanners.
• Performs monthly asset data loads, mass uploads for newly acquired property, and manual entry of asset information into PeopleSoft as needed.
• Coordinates with faculty and staff to schedule equipment tagging.
• Tags equipment across CSUSB campuses using university-issued asset tags.
• Coordinates the removal of disposed assets with the e-waste vendor.
• Monitors e-waste storage areas and ensures timely removal of retired assets.
• Administers the sale of retired assets through sealed bids or public auctions.
• Coordinates asset donations to departments or external agencies.
• Collects and reports campus-wide copier meter readings to vendors.
• Prepares and distributes asset-related reports and communications.
• Maintains accurate documentation to support audit requirements, including required reports.
• Assists with asset transfers between the State, Foundation, and auxiliaries, including processing Gift Acceptance forms.
• Maintains an updated list of eligible nonprofit organizations and government agencies for asset donations.
• Responds to phone calls and emails regarding asset-related inquiries from departments.
• Provides guidance on university property policies and procedures.
• Maintains a professional, customer-focused approach in all interactions with the campus community.
• Other Classification-Related Duties as assigned

Benefits

• The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year.
• Eligible employees are also able to participate in the fee waiver education program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees