Property Associate (Industrial & Office)

JLL • San Diego, CA

1d • Onsite

About The Position

JLL empowers individuals to shape the future of real estate by combining world-class services, advisory, and technology for clients. The company is committed to hiring talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong. The Property Associate (PA) is an Administrative Support role within a property management team, providing direct administrative support to Managers and handling various administrative tasks related to property management operations. This role is based on-site in Sorrento Valley.

Requirements

• Ability to work in a fast-paced environment with a large volume of clients and tenants.
• Strong multitasking skills.
• Associate or Bachelor's degree, or equivalent combination of education and experience.
• One year of related experience and/or training in administrative support or property management.
• Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
• Willingness to learn new software applications for Clients.
• Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks.

Nice To Haves

• Experience in the Property Management market.

Responsibilities

• Providing direct administrative support to Managers.
• Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors.
• Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
• Regularly checking and responding to emails.
• Preparing express mail packages and managing office supplies for mailing needs.
• Ensuring compliance with management audit requirements.
• Assisting team members with budget preparation for the property.
• Managing accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
• Handling W-9 forms from vendors.
• Printing Aged Delinquency reports and sending delinquency letters to tenants.
• Preparing manual adjustment forms for miscellaneous tenant service requests.
• Assisting with accounts receivable processes.
• Providing superior customer service to tenants, clients, contractors, and vendors.
• Reviewing and updating the Tenant Handbook as necessary.
• Preparing tenant memos and correspondence as directed.
• Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.
• Maintaining and updating tenant, employee, and contractor contact lists regularly.
• Performing any other duties as assigned by the Manager.

Benefits

• Comprehensive and competitive benefits plan
• A supportive, caring, and diverse work environment designed for your growth and well-being.
• A platform to make a meaningful impact on the community and the environment through our sustainability initiatives.
• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees