Property Assistant

LBA Logistics•Wilsonville, OR

12d•$60,000 - $65,000

About The Position

LBA Logistics & LBA Properties (“LBA”) is a full-service real estate investment and management company headquartered in Irvine, CA. LBA has a national industrial portfolio in all the major markets throughout the U.S. as well as a diverse office portfolio on the West Coast. LBA is a privately held company founded in 1991 with approximately 250 employees. LBA operates several closed-end real estate investment funds. We have an exciting opportunity for a Property Assistant to join our team in the Wilsonville, Oregon office. Supporting the Sr. Property Manager and reporting to the Regional Operations Manager, you will provide support to the Operations Team and a ssist with the management of a 2.5+ million square foot portfolio of industrial properties located throughout the Portland, Oregon and Boise, Idaho areas. Direct applicants only. No recruiters or third-party agencies, please. ABOUT THE ROLE: Administrative & Operational Support Manage frontline responsibilities for the Property Management Office. Assist in day-to-day operations of industrial properties, including tenant relations and vendor coordination. Prepare and distribute correspondence, reports, and meeting minutes. Track and manage service requests, ensuring timely resolution and follow-up. Tenant Relations Serve as a point of contact for tenant inquiries and concerns. Coordinate tenant move-ins and move-outs. Support lease administration tasks such as tracking expirations, renewals, and rent escalations. Assist with tenant communications regarding building policies, maintenance schedules, and emergency procedures. Coordinate tenant appreciation events annually , as applicable. Financial & Lease Administration Assist with processing invoices and vendor inquiries on payment status. Track utilities and ensure account issues are resolved expeditiously. Assist with annual CAM reconciliations and budgets, as well as monthly financial reporting. Monitor rent collections, follow up on delinquencies, and document status notes. Maintain electronic lease files and ensure compliance with corporate file structure. Work collaboratively with Accounting and Leasing teams. Maintenance & Vendor Coordination Draft service contracts, purchase orders, and work authorizations. Schedule and oversee routine maintenance, inspections, and repairs. Coordinate with vendors and contractors for building services and capital projects. Track vendor performance and ensure compliance with contracts and insurance requirements. Work collaboratively with Building Engineering and Construction teams. Compliance & Risk Management Assist with property inspections and ensure compliance with safety, environmental, and regulatory standards. Maintain documentation for licenses, permits, and certifications. Track certificates of insurance for tenants and vendors. Assist with drafting of Standard Operating Procedures (SOP), compliance audit preparation and documentation requests. Reporting & Documentation Generate monthly, quarterly, and annual reports for ownership and management. Maintain organized records of property operations, contracts, and communications. Technology & Systems Utilize property management software (e.g., MRI, Prism, Salesforce, PMWeb) for data entry and reporting. Support digital filing systems and cloud-based collaboration tools.

Requirements

High school diploma is required.
Minimum of 1-2 years of experience in Commercial Property Management.
Excellent internal and external customer service skills with an ability to multi-task and handle interruptions calmly and politely.
Financial acumen and strong problem-solving analytical skills.
Strong communication skills, both oral and written.
Must be proficient with Microsoft Office 365 Suite.
Must be a self-starter with strong organizational skills and able to independently manage priorities and workflow.

Nice To Haves

Four-year degree is preferred.
Industrial property experience preferred.

Responsibilities

Manage frontline responsibilities for the Property Management Office.
Assist in day-to-day operations of industrial properties, including tenant relations and vendor coordination.
Prepare and distribute correspondence, reports, and meeting minutes.
Track and manage service requests, ensuring timely resolution and follow-up.
Serve as a point of contact for tenant inquiries and concerns.
Coordinate tenant move-ins and move-outs.
Support lease administration tasks such as tracking expirations, renewals, and rent escalations.
Assist with tenant communications regarding building policies, maintenance schedules, and emergency procedures.
Coordinate tenant appreciation events annually , as applicable.
Assist with processing invoices and vendor inquiries on payment status.
Track utilities and ensure account issues are resolved expeditiously.
Assist with annual CAM reconciliations and budgets, as well as monthly financial reporting.
Monitor rent collections, follow up on delinquencies, and document status notes.
Maintain electronic lease files and ensure compliance with corporate file structure.
Work collaboratively with Accounting and Leasing teams.
Draft service contracts, purchase orders, and work authorizations.
Schedule and oversee routine maintenance, inspections, and repairs.
Coordinate with vendors and contractors for building services and capital projects.
Track vendor performance and ensure compliance with contracts and insurance requirements.
Work collaboratively with Building Engineering and Construction teams.
Assist with property inspections and ensure compliance with safety, environmental, and regulatory standards.
Maintain documentation for licenses, permits, and certifications.
Track certificates of insurance for tenants and vendors.
Assist with drafting of Standard Operating Procedures (SOP), compliance audit preparation and documentation requests.
Generate monthly, quarterly, and annual reports for ownership and management.
Maintain organized records of property operations, contracts, and communications.
Utilize property management software (e.g., MRI, Prism, Salesforce, PMWeb) for data entry and reporting.
Support digital filing systems and cloud-based collaboration tools.

Benefits

health insurance
dental insurance
vision insurance
life insurance
401k matching program
Basic Life and AD&D Insurance
Voluntary Life and AD&D
Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
paid holidays and vacation
Employees may also be eligible for a discretionary bonus depending on a number of factors, including the employee’s performance and LBA Realty’s performance on an annual basis.