Property and Facilities Administrator

All Things HR • Snohomish, WA

201d • $30 - $34

About The Position

Wexler Property Group, an organization with a diverse portfolio of residential and commercial properties, is seeking a Property and Facilities Administrator to join our team! The Property and Facilities Administrator is responsible for supporting the operations of residential complexes and commercial retail units. This role combines property management, facilities coordination, office administration, vendor management, leasing support and tenant relations. The Property and Facilities Administrator position is an excellent opportunity for candidates with demonstrated related experience who are ready to grow their career in property and facilities maintenance. This position is full-time and works on-site in our Snohomish Office. The ideal candidate is highly organized, proactive, and detail-oriented, with experience managing tenant relations and ensuring efficient property operations. We are a small team environment where you get to wear a lot of hats and make a significant impact on our overall success.

Requirements

• 3+ years of experience in property management, facilities management, or office administration.
• Strong understanding of residential and commercial leasing practices, tenant relations, and property operations.
• Knowledgeable in managing maintenance schedules, vendor contracts, and overseeing service providers.
• Excellent communication, organization, and multitasking skills, with the ability to work independently and prioritize tasks.
• Experience with property management software (e.g., Yardi, AppFolio) is a plus.
• Valid driver's license for site visits to properties.

Responsibilities

• Schedule and coordinate all maintenance requests for residential and commercial properties, ensuring timely completion of work orders.
• Act as the primary point of contact for tenants submitting maintenance requests, and track issues through to resolution.
• Delegate work orders to on-site maintenance staff or third-party vendors, ensuring effective follow-up and completion.
• Regularly inspect properties for safety, cleanliness, and maintenance needs, proactively addressing potential issues before they become major concerns.
• Maintain a network of trusted vendors (contractors, landscapers, janitors, etc.) and manage vendor contracts, ensuring competitive pricing and quality service.
• Manage leasing for both residential and commercial units, including showings, lease signings, renewals, and terminations.
• Process and approve tenant applications, conduct background checks, and manage move-in/move-out logistics.
• Ensure tenant satisfaction by addressing concerns promptly and professionally, helping to maintain high occupancy rates and reduce turnover.
• Issue rent reminders, late notices, and handle tenant payment disputes as needed.
• Review and approve vendor invoices, including maintenance-related work orders.
• Oversee lease administration, including managing lease agreements and distributing renewal notices.
• Manage lease documentation, tenant files, renewals, and property records to ensure compliance with legal and regulatory requirements.
• Oversee relationships with vendors for both residential and commercial properties, ensuring service agreements are maintained and performance meets expectations.
• Monitor compliance with all relevant local, state, and federal laws, including Fair Housing regulations and building codes.
• Ensure properties maintain appropriate insurance coverage and safety certifications, updating documentation as required.

Benefits

• Medical and vision coverage
• Life Insurance
• Supplemental Insurance
• SIMPLE IRA retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Professional, Scientific, and Technical Services
• Number of Employees: 11-50 employees