Property Administrator

Regency Centers • Solana Beach, CA

217d • $65,000 - $78,000

About The Position

At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking a Property Administrator to join our San Diego, California regional office. The Property Administrator is primarily responsible for supporting the Southern California Property Managers and assisting team members with the administrative operations of retail shopping center properties in Southern California.

Requirements

• Bachelor's degree in Business Administration, Accounting, or related field
• At least one (1) year of related experience in a professional office environment
• Quantitative and analytical skills, along with a strong attention to detail
• Intermediate level proficiency with current Microsoft Office software, email and Internet research functionality
• Ability to quickly learn and use new programs (software such as Nexus, JD Edwards, Engie, etc.)
• Ability to occasionally travel to shopping center properties within the portfolio

Nice To Haves

• Some undergraduate real estate courses or experience in property administration, ideally for retail properties, a plus
• Prior related experience in the commercial real estate industry, legal field, or related field
• Working knowledge of JD Edwards or other accounting software

Responsibilities

• Assist with daily operations (i.e. prepare correspondence, memos, leasing documents, and reports; resolve routine inquiries; maintain department databases, update the delivery/rent commencement Smartsheets tracker, etc.)
• Provide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, completion of budgeted items for Capital Improvement Program, and assistance in preparing budgets as well as monthly and annual financial reports)
• Provide support in the management of properties' physical performance (i.e. filing or related tasks such as inspections, signage approval, collection of TI paperwork, soliciting bids, etc.)
• Assist in maintaining good relations with tenants and vendors
• Provide support to the property management team in the processing of tenant allowance
• Provide support for tenant transitions such as managing utilities transfers, security deposit collection, insurance compliance, gathering sales reports, Versapay set up, etc.
• Work on special projects/ongoing initiatives according to current needs
• Invoice coding
• Understanding the PO process & request missing POs to be created
• Manual billings due by 18th of the month (tenant billbacks 4480.2)
• Provide Tenant(s) with manual billing invoice backup
• Create Contracts (CAPS, routine maintenance, white box/landlord work)
• Process utility change forms
• Maintain tenant contact, service contract and utility spreadsheets
• Provide other administrative support as needed

Benefits

• Work/Life Balance
• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)
• 401(k) with a generous company match of up to $5,000 annually plus corporate profit sharing
• Anniversary stock grant awards of up to $1,000
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources
• Medical, Dental and Vision Insurance
• Award winning and incentives-based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs
• 52 hours per year of paid Volunteer Time Off
• Company gift matching
• Tuition reimbursement
• Continued education opportunities
• LinkedIn Learning premium subscription
• Professional membership support
• Employee Resource Groups

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: Bachelor's degree