Property Administrator

TUCSON AIRPORT AUTHORITY•Tucson, AZ

4d•$64,139 - $97,652•Onsite

About The Position

Under minimal supervision and administrative direction is responsible to manage airport properties and leasing activities for properties owned and/or operated by the Tucson Airport Authority (TAA), including property at Tucson International Airport (TUS) and Ryan Airfield (RYN). The following functions and all other functions not included in this job description are to be performed in the best interests and for the greater good of TAA. Support and advocate for TAA’s Mission, Vision, Guiding Principles and act as a champion and role-model of TAA’s Cultural Fundamentals. Manage the leased properties and premises at both TUS and RYN; act as the primary point of contact for airport tenant property management issues, and other applicable administrative policies and procedures; manage and enforce the contractual obligations of all parties to various real estate contracts; prepare lease or agreement recommendations for management, councils or Board of Directors as required. Research lease history before renewal to understand the business context, calculate Return on investment (ROI)/Net Present Value (NPV)/Fair Market Value (FMV)/Lease Rate, and determine if there are Federal Aviation Administration (FAA) compliance issues. Plan and implement comprehensive research studies to interpret data and analyze results; ability to recognize, define and solve complex problems. Understand and apply FAA regulations and restrictions to proposed leases. Utilize Revenue Management software to create, maintain, and update accurate lease records, key dates, financial terms, and compliance documentation. Negotiate and interpret complex commercial real estate lease agreements, contract renewals, and various property rights or other rights of use, including determination of best negotiating positions. Recommend negotiating positions and manage review of lease proposals and leases. Develop and implement goals, objectives, and plans to retain, grow, or attract new tenants to TUS and RYN. Develop and maintain positive relationships with each tenant; interact with local and corporate level tenants to present proposals regarding customer and tenant issues, as well as lease negotiations. Manage the collection and analysis of fair market rental data to maximize revenue; remain abreast of date sensitive lease information to fulfill lease management compliance. Research information and organize data in a meaningful manner; provide reports and interpret the results of operations to all levels of management, including the formulation of policies. Participate in the writing of airport requests for proposals or qualifications, concession agreements and leases in coordination with TAA attorneys and other appropriate staff. Coordinate with TAA Business and Commercial Development staff in negotiations and leasing activities for vacant properties. Coordinate appraisals of property and land, as needed. Lead, and coordinate with other TAA departments tenant inspections and lease compliance issues at TUS and RYN; follow up on lease compliance issues reported by TAA departments. Remain abreast of business practices in the aviation and real estate industry by participating in conferences, meetings and other educational activities. Compare performance with industry peers, operating goals, objectives and plans and present results to TAA management and/or policy makers as requested. Develop and manage a detailed and realistic operational budget within TAA's fiscal limitations and be diligent in carrying out fiduciary responsibilities. Assist Director of Properties and Concessions with management of all other department activities as necessary. Be responsive to airport emergencies and situations that may involve loss of human life or property; support public safety and operational response to emergencies; utilize Incident Management System (ICS)/National Incident Management System (NIMS) protocols and procedures; coordinate and/or participate in after-action emergency de-briefing with appropriate departments and stakeholders. Act within the scope of authority and ensure that TAA's management objectives, principles, policies, programs, and guidelines are consistently observed. Be responsive to airport emergencies and situations that may involve loss of human life or property; support public safety and operational response to emergencies; utilize Incident Management System (ICS)/National Incident Management System (NIMS) protocols and procedures; coordinate and/or participate in after-action emergency de-briefing with appropriate departments and stakeholders. The above listed functions are not necessarily all the essential functions. Job duties and functions may be expanded or reduced by management based on future changing needs and job requirements.

Requirements

A Bachelor's degree in Public Administration, Business Administration or other related fields
Two years commercial real estate experience
Knowledge of: Principles of business management and administration
A variety of real estate practices and procedures
Skill in: Prepare clear, concise oral and written reports and presentations
Demonstrate excellent organizational, oral, written communication, proofreading and independent critical thinking
Research information and organize data in meaningful form, make sound judgments, draw accurate conclusions, and make appropriate recommendations
Self-motivate and take initiative to complete quality work that furthers the mission and goals of the department and TAA
Work in Microsoft Windows operating system, Microsoft Office software, and other specialized software products
Ability to: Environmental Requirements Work primarily in a typical, temperature controlled administrative office setting in a semi-enclosed work space
At times, work in a high-noise environment and extreme weather
Be outdoors for periods of time year-round to visit tenants and various airport facilities
Mental Requirements Perform tasks with a high degree of accuracy, attention to detail, with mature judgment, in fast moving work surroundings, with deadlines and multiple projects
Initiate and organize responsibilities without observant supervision, and to take appropriate independent action relative to work problems requiring immediate solutions
Effectively manage in a fast-paced, complex airport operating environment
Remain focused and decisive in stressful situations; use sound and effective judgment
Effectively manage emergency events and situations consistent with federal regulations, NIMS/ICS, and best practices
Interpret and analyze complex technical data and information for decision-making and reporting purposes
Research information and organize data in meaningful form, make sound judgments, draw accurate conclusions, and make appropriate recommendations
Physical Requirements Move freely from primary work area to tenant locations
Communicate via telephone with sufficient clarity to be understood by others
Read, write, and speak the English language in an articulate, fluent manner
General Operate standard office equipment, including printers, fax machines, scanners, copiers, and mail-processing machines
Establish and maintain effective professional working relationships with departmental personnel, other TAA personnel, and outside agencies
Understand that dissemination of information outside of job requirements is based on “need-to-know”
Maintain discreet and professional sense of confidentiality due to sensitive nature of job functions
Be sensitive and aware of actions and reactions of employees, tenants, and outside agencies, the general public, and inform supervisor of appropriate concerns
Engage in self-improvement activities, and training
Perform cross training within work environment
Continually learn and apply the latest up-to-date technical knowledge and skills in functional area of responsibility
Strive to become an expert in field by taking initiative for on-the-job learning experiences, as well as seeking out formal education and coursework for continuous growth and development
Understand own strengths and weaknesses, seek input from supervisor and peers about how to improve, and focus on continuous self-improvement activities
Valid Arizona driver’s license
An Arizona Real Estate license is required within nine months of hire or promotion
Must obtain and maintain access to the Security Identification Display Area (SIDA)
Meet and maintain the ability to drive airport vehicles and obtain authorization to access the Non-Movement Area on the Air Operations Area
Complete review of the FAA Airport Compliance Manual as part of the onboarding process within 90-days of assuming the position
Develop working knowledge of FAA regulations, as assessed by TAA, as they apply to TAA property management within one (1) year of hire date
Must successfully complete the National Incident Management System (NIMS) 100, 200, 700, and 800 course requirements and certification within the first year of assuming the position
As an employee, you are deemed to be essential personnel as part of TAA’s emergency response, and must respond to airport incidents, as requested/required
Will serve at the pleasure of the President/CEO and is not covered by the TAA termination appeals process

Nice To Haves

Airport experience is preferred
maintain discreet and professional sense of confidentiality due to sensitive nature of job functions

Responsibilities

Manage the leased properties and premises at both TUS and RYN
Act as the primary point of contact for airport tenant property management issues, and other applicable administrative policies and procedures
Manage and enforce the contractual obligations of all parties to various real estate contracts
Prepare lease or agreement recommendations for management, councils or Board of Directors as required
Research lease history before renewal to understand the business context, calculate Return on investment (ROI)/Net Present Value (NPV)/Fair Market Value (FMV)/Lease Rate, and determine if there are Federal Aviation Administration (FAA) compliance issues
Plan and implement comprehensive research studies to interpret data and analyze results; ability to recognize, define and solve complex problems
Understand and apply FAA regulations and restrictions to proposed leases
Utilize Revenue Management software to create, maintain, and update accurate lease records, key dates, financial terms, and compliance documentation
Negotiate and interpret complex commercial real estate lease agreements, contract renewals, and various property rights or other rights of use, including determination of best negotiating positions
Recommend negotiating positions and manage review of lease proposals and leases
Develop and implement goals, objectives, and plans to retain, grow, or attract new tenants to TUS and RYN
Develop and maintain positive relationships with each tenant; interact with local and corporate level tenants to present proposals regarding customer and tenant issues, as well as lease negotiations
Manage the collection and analysis of fair market rental data to maximize revenue; remain abreast of date sensitive lease information to fulfill lease management compliance
Research information and organize data in a meaningful manner; provide reports and interpret the results of operations to all levels of management, including the formulation of policies
Participate in the writing of airport requests for proposals or qualifications, concession agreements and leases in coordination with TAA attorneys and other appropriate staff
Coordinate with TAA Business and Commercial Development staff in negotiations and leasing activities for vacant properties
Coordinate appraisals of property and land, as needed
Lead, and coordinate with other TAA departments tenant inspections and lease compliance issues at TUS and RYN; follow up on lease compliance issues reported by TAA departments
Remain abreast of business practices in the aviation and real estate industry by participating in conferences, meetings and other educational activities
Compare performance with industry peers, operating goals, objectives and plans and present results to TAA management and/or policy makers as requested
Develop and manage a detailed and realistic operational budget within TAA's fiscal limitations and be diligent in carrying out fiduciary responsibilities
Assist Director of Properties and Concessions with management of all other department activities as necessary
Be responsive to airport emergencies and situations that may involve loss of human life or property; support public safety and operational response to emergencies; utilize Incident Management System (ICS)/National Incident Management System (NIMS) protocols and procedures; coordinate and/or participate in after-action emergency de-briefing with appropriate departments and stakeholders
Act within the scope of authority and ensure that TAA's management objectives, principles, policies, programs, and guidelines are consistently observed
Be responsive to airport emergencies and situations that may involve loss of human life or property; support public safety and operational response to emergencies; utilize Incident Management System (ICS)/National Incident Management System (NIMS) protocols and procedures; coordinate and/or participate in after-action emergency de-briefing with appropriate departments and stakeholders