Property Administrator

CBRE•Alameda, CA

54d•$70,000 - $80,000

About The Position

As a CBRE Property Administrator, you will be responsible for providing advanced customer service support to tenants and vendors. This job is within the Property Management job function. They are responsible for operating buildings on behalf of a client or group.

Requirements

High School Diploma or GED with 3-4 years of job-related experience.
A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
Ability to evaluate and communicate unusual and/or complex content in a concise and logical way.
In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. organizational skills with an advanced inquisitive mentality.
Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Responsibilities

Assist management with various administrative tasks. This includes answering phones, communicating with tenants, preparing expense reports, scheduling meetings, filing and copying.
Maintain files, including insurance certificates and leases. Verify all are up to date and in compliance with company policies.
Work with Building Technicians and vendors to compile a list of maintenance items. Open, coordinate, and monitor the status of work assigned to vendors.
Review internal lease administration documents such as lease abstracts as directed. Oversee lease administration activities including lease set up, lease changes, reporting etc.
Prepare tenant bills and submit upon approval.
Help with preparations of monthly and quarterly management reports.
Submit invoices for payment and purchase orders by inputting them into the accounting system.
Forward original invoices to accounting for payment.
Recognize and solve typical and atypical problems that can occur in own work area.
Evaluate and choose solutions from established options.
Impact team through the quality of the services or information provided.
Follow standardized procedures and practices and receives regular but moderate supervision and guidance.