Property Administrator

Aston Carter

6d•$26 - $26•Onsite

About The Position

We are seeking a dedicated Job Administrator who will play a crucial role in providing administrative support across various departments. This position involves a blend of administrative, accounting, and tenant relations responsibilities, ensuring smooth operations and superior customer service.

Requirements

Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
Willingness to learn new software applications for clients.
Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks.
An Associate or Bachelor's degree is preferred, though an equivalent combination of education and experience will also be considered.
One year of related experience and/or training in administrative support or property management is desired.

Nice To Haves

Experience in the Property Management market is considered a plus.
Skills in property management, commercial property, data entry, Yardi, property administration, and customer service are beneficial.

Responsibilities

Provide direct administrative support to managers.
Track and maintain Certificates of Insurance (COI) for tenants and contractors.
Ensure proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
Regularly check and respond to emails.
Prepare express mail packages and manage office supplies for mailing needs.
Ensure compliance with management audit requirements.
Assist team members with budget preparation for the property.
Manage accounts payables by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
Handle W-9 forms from vendors.
Print Aged Delinquency reports and send delinquency letters to tenants.
Prepare manual adjustment forms for miscellaneous tenant service requests.
Assist with accounts receivable processes.
Provide superior customer service to tenants, clients, contractors, and vendors.
Review and update the Tenant Handbook as necessary.
Prepare tenant memos and correspondence as directed.
Coordinate tenant move-ins and move-outs, acquiring necessary authorizations and documents.
Maintain and update tenant, employee, and contractor contact lists regularly.
Perform any other duties as assigned by the Manager.