Property Administrator

Brookhaven Science Associates•Upton, NY

69d•Onsite

About The Position

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven's Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab's fiscal matters and its approximately $900 million annual budget. The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment and supplies for Brookhaven National Laboratory operations and programs. The Procurement and Property Management Division does the following: Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., "best value" using best commercial practices. Supports the Laboratory's socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses. Ensures that acquisitions are conducted in compliance with BSA's Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards. Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property. PPM has an opening for a Property Administrator position within the Procurement and Property Management (PPM) Division. This individual will report to the Property Manager.

Requirements

BA or BS degree in a business field or equivalent experience on the basis of 2:1 (experience: college) years
Four (4) years direct property management experience, preferably in federal government property administration.
Possess an advanced understanding of the property management discipline, regular business contact within and outside the Laboratory or other Federal facility/agency to obtain and provide detailed and complex information; track, organize, and analyze property information.
Anticipate and establish paths to avoid problems and manage administrative processes on behalf of management.
Provide guidance for and interpretation of internal procedures.
Ability to identify property issues and assist with issue resolution.
Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint.
Able to influence and establish positive working relationships at various levels, internal and external, and sets a positive example for productive teamwork.
Helps expand working relationships and demonstrates the ability to effectively influence relationships.
Solid research, analytical, creative problem-solving, sound judgement and decision-making skills.
Excellent attention to detail.
Ability to handle deadlines and pressure situations.
Advanced, clear, and concise verbal and written communication.
Effective and efficient time/resource management, organization, planning, and prioritizing workload.
Ability to obtain and retain Property Management Certifications.

Nice To Haves

Knowledge of 41 CFR 109.
Knowledge of FAR and/or DEAR regulations.
Formal Property Training/Certification.

Responsibilities

Administer the Laboratory's property excess/disposal program in accordance with DOE and Federal Property Management Regulations.
As Property Representative, serve as the organizational contact for all day-to-day property activities.
Maintain property inventory, database records, documentation, and files.
Administer the Precious Metals Program in accordance with Laboratory Policies and Procedures and DOE regulations.
Train and provide necessary guidance to department/division Precious Metals Custodians.
Provide guidance and training to Property Representatives regarding policies and procedures within the Property Management System.
Respond to internal and external requests for information and guidance relating to Property Management.
Make recommendations on issues relating to Property Management.
Participate and chair committees and meetings related to Property Management.
Participate in and facilitate audits and other reviews by formulating responses to resulting inquiries.
Manage and complete assigned projects to achieve established goals within time and resource restriction, providing feedback in process.
Provide training and direction to Laboratory personnel to facilitate their performance of required functions related to Property Management.
Administer the Property Walkthrough Program, in accordance with Laboratory policies and procedures and DOE regulations.
Administer the Exchange Sale Program, Surplus Property Sales, Property Transfers, Loans and Mission Movement Agreements, in accordance with Laboratory Policies and Procedures and DOE regulations.
Provide input, as needed, for annual performance evaluation of the property assistant staff specialist.
Review and reconcile subcontractor government property records, evaluate their property management policies and participate in the property closeout process.
Serve as Export Control subject matter expert in matters related to property management.
Act as primary subject matter expert and primary coordinator for matters related to property loss investigations and related responsibilities.