Property Administrator

EastGroup Properties•Irving, TX

64d•Onsite

About The Position

EastGroup Properties is seeking a dynamic Property Administrator to support our property management team in Dallas, TX. This seasoned team oversees a portfolio of 12 million square feet in industrial real estate assets. As a key liaison for our tenants, this role plays a vital part in delivering exceptional service and operational excellence. This is your chance to join a stable, well-established company known for its strong culture, collaborative environment, and excellent benefits. If you're organized, proactive, and passionate about creating positive tenant experiences, please review the job details below and apply today!

Requirements

HS diploma required; Bachelor's Degree preferred.
2 years entry level customer service / office experience, Real Estate experience preferred.
Proficiency with Microsoft Office required; Outlook, Word, Excel, etc.
Experience with YARDI or similar accounting/property software preferred.
Strong organizational skills and attention to detail required.
Excellent verbal and written communication skills required.
Basic understanding of general accounting and lease terms preferred
Ability to work independently and to prioritize workflow.
Communicate professionally and appropriately with representatives of outside firms and with other employees.

Responsibilities

Represent EGP as on-site office personnel and greet all guests
Responsible for routine office functions including answering telephone, ordering supplies, handling incoming and outgoing mail
Provide administrative support to property managers
Create/maintain/update tenant lease files, vendor contract files, property files and online ID Plans.
Prepare and send welcome letters, renewal packages, and property manuals/tenant handbooks.
Maintain tenant contact directory, HVAC compliance tracking, tenant portal, and tenant billback. Assist with tenant inquiries and log and track all service calls.
Assist with rent collection, run A/R reports weekly and track delinquencies. Prepare and distribute default notices to delinquent tenants. Prepare monthly rent increase correspondence.
Monitor MyCOI Tenant and Vendor Insurance Compliance, notify tenants and vendors of outstanding requirements, communicate status updates to corporate office upon request. Update and distribute tenant stacking plans monthly to brokers and property managers.
Set up new vendors with the accounting department.
Assist with accounts payable, review A/P daily, code new invoices and distribute daily, create EGP invoices for billing, research invoices, and payment verifications.
Monitor utility accounts for all properties, transfer utility for new and terminating tenants, track meters/account numbers and prepare monthly bill backs.
Assist Brokers and Asset Manager as needed with leasing and marketing flyers/boards, tracking acquisition/development meeting notes, provide lease documents and floorplans.
Assist with event planning, broker/tenant events, tenant relations, (newsletters, anniversary cards, etc.)
All other tasks/projects as assigned