PROPERTY ADMINISTRATOR II - SES - 77070345

State of Florida•Saint Petersburg, FL

1d•Onsite

About The Position

Florida Fish and Wildlife Conservation Commission (FWC) Fish and Wildlife Research Institute (FWRI) 100 8th Ave. SE, St. Petersburg, FL 33701 Section: Administrative Services/Property – Select Exempt Services with Benefits Salary: $41,538.38 Annually ANTICIPATED VACANCY FWRI - Administrative Services Property Administrator - SES Position #77070345 St. Petersburg, FL - $41,538 Annually Our organization: The FWC envisions a Florida where fish and wildlife are abundant and thriving in healthy and connected natural landscapes with vital working lands and waterways; where natural resources are valued and safely enjoyed by all; and wherein natural systems support vibrant human communities and a strong economy. Our Mission: Managing fish and wildlife resources for their long-term well-being and the benefit of people. Every organization has an identity that is forged not only by what it does, but by how it conducts itself. The values embedded in our mission and expressed in the vision of the FWC are to make quality decisions by being dynamic, science-informed, efficient, ethical, collaborative and committed to the vitality of the state and its environment. The incumbent will be responsible for providing inventory, property, fleet support within FWRI. The duties include but not limited to:Oversee all aspects of property management and inventory as it pertains directly to FWRI. Maintain inventory control records of state property. Conduct physical inventory in accordance with State and FWC policy and guidance. Initiate/Assist with forms for the transfer, loan, surplus, or missing status of state-owned equipment. Conduct field audits of statewide labs to ensure that property is recorded and appropriately identified with property stickers. Issue replacement stickers as required. Provide information and training on inventory procedures to Property Custodians and Custodian Delegates. Ensure FWRI property procedures and Portal information are up to date. Ensure proper usage, disposal, maintenance, and accountability of Commission-owned equipment in accordance guidance. Assist staff with property questions. Meet with Property Custodians or their delegates as needed to assist with questions or problems that may be encountered. Supervise assigned staff. Duties include but are not limited to: recruiting, training, planning, and directing work, reviewing performance with employees, and ensuring compliance with Commission and FWRI rules, policies, and procedures. Assist staff with the Wright Express card (WEX Card) system. Track and assist with vehicle/vessel registration and tag requests. Track purchases and replacement details for all watercraft and vehicles. Assist with the purchase of vehicles and vessels, including providing guidance on how to complete MP6301 and MP6401 forms. Track buildings, contents, property numbers, and insurance coverage for all FWRI staff locations, including photos prior to and/or after disasters. Coordinate with the Tallahassee Property Office on all FWRI building insurance details and tasks. Initiate insurance claims for eligible damages. Assist with disaster reporting requirements. Evaluate and report all accidents within FWRI per State and FWC policy and guidance. Ensure accurate report submissions to Risk Management for all and any claims against the Commission. Pursue reimbursement for damages to Commission equipment caused by non-Commission parties. Coordinate recycling of all surplus electronics, office equipment and furniture, batteries, UPS units, paper products, and equipment. Serve as the primary Key Lock Custodian for FWRI St. Petersburg by maintaining an inventory and tracking which keys employees hold. Performs other duties as assigned. This position reports to the Administrative Service Manager.

Requirements

High school diploma or its equivalent and three (3) years of professional experience in a professional office environment performing administrative, property, procurement functions.
An associate’s degree from an accredited college or university can substitute for two years of the required professional experience.
Computer proficiency to include Microsoft Office Word, Excel and Outlook.
Employment in this position is contingent upon a satisfactory Level 1 background check at no cost to the candidate.
Office hours are onsite from 8:00 A.M. to 5:00 P.M. Eastern Standard Time, Monday through Friday.
Information must be provided regarding any gaps in employment.
Answers to screening questions must reflect experience indicated in the work history of the State of Florida job application.
Knowledge in using Microsoft Office Word, Excel, Outlook and Adobe Pro
Skilled in performing basic mathematical calculations
Ability to understand and solve complex problems; interpret and follow detailed rules, policies, and procedures
Demonstrate initiative and follow-through
Work accurately with attention to detail
Ability to collect, analyze, and summarize data to prepare written reports
Possess excellent customer service skillsAbility to communicate effectively both orally and in writing
Ability to work independentlyAbility to multi-task, prioritize and meet deadlines
Ability to act on changing priorities and responsibilities
Ability to establish and maintain effective working relationships with othersPossess strong organizational skills

Nice To Haves

One or more years’ experience working in FleetWave, WEX, Samsara, and PCard WORKS
State of Florida procurement & purchasing experience
Computer proficiency, including Microsoft Office, Word, Excel, and Outlook

Responsibilities

Oversee all aspects of property management and inventory as it pertains directly to FWRI.
Maintain inventory control records of state property.
Conduct physical inventory in accordance with State and FWC policy and guidance.
Initiate/Assist with forms for the transfer, loan, surplus, or missing status of state-owned equipment.
Conduct field audits of statewide labs to ensure that property is recorded and appropriately identified with property stickers.
Issue replacement stickers as required.
Provide information and training on inventory procedures to Property Custodians and Custodian Delegates.
Ensure FWRI property procedures and Portal information are up to date.
Ensure proper usage, disposal, maintenance, and accountability of Commission-owned equipment in accordance guidance.
Assist staff with property questions.
Meet with Property Custodians or their delegates as needed to assist with questions or problems that may be encountered.
Supervise assigned staff.
Assist staff with the Wright Express card (WEX Card) system.
Track and assist with vehicle/vessel registration and tag requests.
Track purchases and replacement details for all watercraft and vehicles.
Assist with the purchase of vehicles and vessels, including providing guidance on how to complete MP6301 and MP6401 forms.
Track buildings, contents, property numbers, and insurance coverage for all FWRI staff locations, including photos prior to and/or after disasters.
Coordinate with the Tallahassee Property Office on all FWRI building insurance details and tasks.
Initiate insurance claims for eligible damages.
Assist with disaster reporting requirements.
Evaluate and report all accidents within FWRI per State and FWC policy and guidance.
Ensure accurate report submissions to Risk Management for all and any claims against the Commission.
Pursue reimbursement for damages to Commission equipment caused by non-Commission parties.
Coordinate recycling of all surplus electronics, office equipment and furniture, batteries, UPS units, paper products, and equipment.
Serve as the primary Key Lock Custodian for FWRI St. Petersburg by maintaining an inventory and tracking which keys employees hold.
Performs other duties as assigned.

Benefits

State of Florida employees enjoy top-tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions.
State employees also enjoy the option of selecting between the FRS Pension Plan and the FRS Investment Plan for retirement.
As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems.
Health Premiums $4.17- Single / $15.00- Family Biweekly
No Cost $25,000 Life Insurance
Nine Paid State Holidays, One Personal Holiday per year
176 hours Annual Leave and 104 hours Sick Leave per year
Retirement Plan Options
State University and College Tuition Waiver Program
On the Job Trainings
Support for family planning, including paid maternity leave, adoption benefits, Family and Medical Leave Act (FMLA), Family Supportive Work Program (FSWP), and paid leave for family and medical responsibilities for eligible employees.
Paid administrative leave for mentoring, volunteering, voting, and other reasons because we understand the importance of giving back to the community.