Property Administrative Coordinator
About The Position
We are seeking a highly organized and proactive Property Administrative Coordinator to support the day-to-day administrative operations of our property. This on-site, hourly role plays a critical part in keeping operations running smoothly by managing time-intensive administrative tasks—allowing our leadership team to stay focused on service, team development, and guest experience. This position serves as the key administrative liaison on property, supporting onboarding, documentation, invoicing, menu updates, and overall operational coordination.
Requirements
- Prior administrative experience required; hospitality or Food & Beverage experience strongly preferred
- High school diploma required; additional coursework in business or administration is a plus
- Proficiency in Microsoft Office (Word, Excel) and comfort with POS and administrative systems
- Strong attention to detail with the ability to manage multiple priorities
- Clear and professional written and verbal communication skills
- Ability to handle sensitive information with professionalism and confidentiality
- Proactive, dependable, and comfortable in a fast-paced hospitality environment
Nice To Haves
- Fluency in English and Spanish
Responsibilities
- Collect and submit new hire information to Human Resources for onboarding processing
- Assist new hires in completing paperwork accurately and on time
- Track onboarding progress in partnership with HR to ensure employees are cleared prior to starting
- Coordinate new hire orientation logistics, including scheduling and day-one readiness
- Maintain organized employee files (digital and physical) in compliance with company standards
- Act as an on-site resource for new hires, directing questions to HR, Payroll, or other departments as needed
- Manage daily administrative tasks to support property leadership
- Perform data entry, reporting, filing, and document management
- Maintain office organization, supplies, and administrative systems
- Assist with scheduling support and internal communications
- Process and track invoices, ensuring accurate coding and timely submission
- Liaise with vendors and internal teams to resolve billing inquiries
- Support expense tracking and other basic financial administrative functions
- Update and maintain menus across POS systems and internal platforms
- Ensure accuracy in pricing, descriptions, and formatting
- Support the rollout of menu updates in coordination with operations
- Serve as a go-to administrative resource for managers and team members
- Field general employee questions and direct them to the appropriate department
- Assist with special projects and operational initiatives as needed
Benefits
- Competitive hourly pay (based on experience)
- Opportunity to grow within a dynamic hospitality organization
- Collaborative, team-oriented environment
- A role that is integral to both operational success and employee experience
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
