Prop Master / Decor Inventory Specialist

THEME PARTY PRODUCTIONS LTD•Menlo Park, CA

11d•Onsite

About The Position

This is not a traditional warehouse inventory or logistics role. We are not a high-volume shipping operation or distribution center. Instead, this position is focused on managing a dynamic inventory of event props and decor used for rentals. We are seeking a highly organized and detail-oriented Prop Master / Decor Inventory Specialist to oversee and maintain the integrity of our warehouse inventory. This role is responsible for ensuring that all props and decor are accurately tracked, properly stored, and readily accessible for event execution. The ideal candidate will combine strong organizational systems with a hands-on approach to maintain a clean, efficient, and accountable warehouse environment.

Requirements

Strong organizational skills with the ability to build and maintain systems
Ability to work independently while also supporting team operations
Familiarity with inventory management systems or similar software
Proficiency in Microsoft 365 (Excel, Word)
High attention to detail and commitment to accuracy
Problem-solving mindset with the ability to identify and correct inefficiencies
Comfortable performing physical tasks, including lifting up to 50 lbs and working on ladders
Ability to balance hands-on warehouse work with administrative/computer-based tasks
Ability to work occasional weekends and overtime as necessary
Experience in the Special Events / Hospitality industry / Theatre or related field
Bachelor’s Degree

Nice To Haves

Experience in special events, hospitality, theater, or a related industry preferred

Responsibilities

Maintain complete accountability for all warehouse inventory, ensuring all props and decor are accurately tracked, stored, and returned to their designated locations
Organize and systematize warehouse layout, including labeling racks, shelves, and storage areas for efficient navigation and retrieval
Direct and support pull staff by identifying exact locations of items and ensuring accurate fulfillment of event orders
Utilize inventory management software (Intellivent) to track outgoing and incoming items for events
Ensure all returned items are properly checked in, inspected, and returned to their correct locations
Conduct quality control checks on props and decor, identifying missing components, damage, or maintenance needs
Coordinate and flag repair or maintenance requirements for props as needed
Resolve inventory discrepancies, including mislabeled, misplaced, or incomplete items
Maintain a clean, organized, and efficient warehouse system to improve speed and accuracy of operations
Join installation team on job sites during installation and removal of event props and decor