Promotion/Office Coordinator

MediaCo Holding Inc-posted about 1 month ago

Full-time • Entry Level

York, NY

51-100 employees

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We are seeking a Promotions/Office Coordinator to oversee and execute all promotional and Office operations. This role is responsible for coordinating, implementing, and supporting the daily promotional activities and office functions that enhance our stations’ visibility and engagement. The Promotion/Office Coordinator will assist with live events and contests to community activations and social media campaigns, while also ensuring the efficient day to day operation of the office.

Daily communication with Promotions Director and promotions team.
Plan, execute, and support promotional events, remotes, van hits, and street team activities from start to finish.
Collaborates with multiple departments to create and execute promotions such as remotes, events, van hits and other street team activities from start to finish.
Collaborate across departments to create innovative promotions and audience engagement opportunities.
Participate in weekly promotions and street team meetings.
Help onboard new employees by preparing workspace and materials.
Represent the station professionally while engaging with listeners, clients, and on-air talent.
Manage contest rules, prize distribution, and winner documentation at events.
Drive and maintain promotional vehicles, ensuring they are properly stocked and operational.
Set up, operate, and break down event equipment and PA systems as required.
Performs basic office administrative functions and updates station web site.
Prepare event sheets, recaps, and reports for Account Executives within 48 hours of each event.
Be creative and entertain a crowd in public with games, music and trivia.
Inspects and keeps maintenance of station vehicles, paperwork (registration & insurance).
Operate broadcast equipment, Microsoft computers, and PA (Public Announcement) Systems.
Support social media efforts by developing and implementing strategies to grow visibility and interaction across platforms (Facebook, Instagram, Twitter, etc.).
Assist leadership with miscellaneous administrative or operational projects as assigned.
Abides by organizational norms and supports organizational goals.
Maintain professionalism and composure in high-energy or fast-paced environments.
Perform additional duties as assigned.

Bachelor’s degree preferred; high school diploma required.
Minimum 1 year of experience in event marketing, promotions, or related field.
Outgoing personality with enthusiasm for engaging the public; experience with large crowds preferred.
Ability to stand for extended periods and lift/move up to 40 lbs.
Excellent verbal communication, writing, and interpersonal skills; strong attention to detail.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Adobe Photoshop.
Requires ability to comprehend and write reports/recap summaries of remotes and van hits.
Strong organizational and multitasking abilities; thrives under tight deadlines.
Positive attitude, detail, and customer oriented, with good multi-tasking and organizational ability.
Solid understanding of online marketing on major social media channels such as Facebook, Instagram, Twitter, Pinterest, Google+, blogs, forums and discussion boards.
Bilingual fluency (English/Spanish) in reading, writing, and speaking required.
Must be willing to work in New York.
Must have a valid Driver’s License and clean driving record.
Must be available to work evenings, weekends, and holidays as needed.
Must be able to lift equipment up to 50+ lbs.
Must be available to work a 40-hour week with flexibility for event schedules.
Must successfully complete a pre-employment background check.
Must be 21 years or older and legally authorized to work in the U.S.

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