Cherokee Nation-posted about 1 year ago
Full-time • Entry Level
New York, NY
Executive, Legislative, and Other General Government Support

The Project Timekeeper is responsible for accurately recording and managing employee work hours, ensuring compliance with agency policies and local labor laws. This role involves utilizing timekeeping software to maintain time logs, collaborating with HR and Operations for payroll processing, and resolving discrepancies in timesheets. The position requires strong communication skills to work with remote teams and support audits, while also assisting with administrative tasks such as recruitment and onboarding.

  • Accurately record work hours for all staff, including those in remote or field locations, ensuring compliance with agency policies and local labor laws.
  • Utilize timekeeping software (e.g., Workeasy, Deltek) to input, review, and maintain time logs for all deployed staff and volunteers.
  • Collaborate with HR and Operations to ensure accurate payroll processing based on recorded hours worked. Address and resolve discrepancies promptly.
  • Regularly review submitted timesheets for accuracy and completeness. Follow up with Ops Managers and staff to resolve discrepancies.
  • Ensure timekeeping practices align with local labor laws, humanitarian policies, and internal guidelines.
  • Maintain organized records of employee time reports and provide weekly/monthly timekeeping reports to senior management.
  • Communicate with remote or field staff to ensure accurate and timely submission of time records.
  • Support internal/external audits by providing documentation and responding to queries related to timekeeping and payroll records.
  • Assist with various administrative tasks, including recruitment, onboarding, or special projects related to timekeeping or payroll operations.
  • Perform other job-related duties as assigned.
  • High school diploma or equivalent required; additional certifications or training in administration, payroll, or human resources is a plus.
  • Minimum of 1-2 years of experience in timekeeping, payroll processing, or a related administrative role, preferably in a nonprofit, humanitarian, or field-based environment.
  • Strong attention to detail and ability to handle sensitive information confidentially.
  • Proficiency in timekeeping software, spreadsheet tools (Excel, Google Sheets), and basic payroll systems.
  • Solid understanding of labor laws and payroll practices, particularly in international contexts.
  • Strong written and verbal communication skills, with the ability to collaborate effectively with remote teams and field staff.
  • Ability to work under pressure and meet deadlines in a fast-paced environment.
  • Strong problem-solving abilities and adaptability.
  • Commitment to accuracy and integrity in all aspects of work.
  • Passion for supporting humanitarian efforts and working with a diverse, multicultural team.
  • Additional certifications or training in administration, payroll, or human resources.
  • Medical
  • Dental
  • Vision
  • 401K
  • Other possible benefits as provided.
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