Project Support Specialist

ASRC Federal

15d•Onsite

About The Position

ASRC Federal is a leading government contractor furthering missions in space, public health and defense. As an Alaska Native owned corporation, our work helps secure an enduring future for our shareholders. Join our team and discover why we are a top veteran employer and Certified Great Place to Work™ ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seeking a Project Support Specialist to support a NASA contract in Wallops Island, VA. Job Description: Provide full-time on-site project support to the Facilities Management office (Code 220). Individual needs to be detailed oriented, strong communicator to provide construction management support to NASA Project Managers

Requirements

Excellent oral, written and interpersonal communication skills. Responsible for communicating project status and issues to customers and leadership as they arise.
Strong working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook. (Microsoft Project experience preferred, Additional tools as needed)
Outstanding customer service skills, must be proactive and responsive to customer requests. Ability to learn quickly and think critically to create innovative solutions.
Must have the ability to balance multiple priorities and produce quality work efficiently.
Ability to work on site during normal business hours.
Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job. Some travel may be required.

Responsibilities

Manage visitor and contractor badging and access control. Process Foreign National and Lawful Permanent Resident badges requests.
Provide Construction Management support for NASA Project Managers.
Process Construction submittals, schedules and invoices for review and approval.
Inputs data (submittals, RFIs, etc.) into the current construction management software being utilized by NASA to manage construction projects.
Attends construction contract pre-construction meetings, pre-bid meetings and design reviews, records minutes and tracks actions items.
Coordinate meetings/appointments/conferences and arrange for appropriate equipment set up (MSTeams, telecons).
Prepare agendas, attend meetings as requested, take meeting notes and actions, and transcribe notes from meetings.
Assist in the execution of office moves, IT coordination, list updates, key requests, door sign requests, and excess requests.
Maintain office supply inventories.
Coordinate and prepare shipping documents including packages for shipping with express mail purposes.
Coordinate and prepare facilities maintenance work orders.
Maintain office and IT hardware/software supply inventories.
Prepare, process, and coordinate approval for purchase request and other documents.
Support NASA Headquarters office of Facilities and Real Estate Division (FRED) initiated training classes held at Greenbelt or Wallops.
Maintain and update electronic files, records, and data pertaining to the design, construction, operations and maintenance and repair of facilities
Track and report status of project requirements
Account for and prepare necessary documentation for total project travel (plan vs. actual).
Records Management (maintain records for required documentation) and Property Custodian (assist in inventory/tracking of branch property).
Perform additional duties required to support all aspects of the Facilities Management Division