Project Support Specialist/Office Administrator
About The Position
At Jensen Hughes, we lead with our Purpose + Principles and value our people. Across our global partnership of experts, clients, and communities, we are recognized worldwide for our leadership in fire protection engineering, a legacy of responsibility we have advanced with pride since 1939. Today, our expertise extends broadly across closely related risk management fields — from accessibility consulting, risk and hazard analysis, process safety and forensic investigations to security risk consulting, emergency management and digital innovation. As we champion best practices, set industry standards and support communities with innovative solutions, we are making the world a better place. At Jensen Hughes, diversity is ingrained in our culture -- we accept people for who they are, regardless of age, disability, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, or socioeconomic background. Our differences and uniqueness are celebrated and reflected in our wide range of Global Employee Networks. Jensen Hughes is seeking a proactive and detail-oriented Project Support Specialist to join our Phoenix, AZ office. This role is integral to maintaining a productive, organized, and collaborative work environment. The ideal candidate is highly organized, anticipates needs, and takes pride in creating a professional and welcoming work environment.
Requirements
- Associate’s degree in business or related field plus 1 – 3 years of relevant experience or demonstrated equivalency of experience and/or education
- Professional experience working with typical industry software such as Microsoft Office (Word, Excel, PowerPoint), Sharepoint, Canva, etc.
- Highly organized and detail-oriented
- Self-motivated and proactive
- Professional and approachable
- Reliable and team-focused
Nice To Haves
- Advanced office software proficiency with MS Office Suite, Sharepoint, Canva, etc. is a plus
- Professional experience working in an engineering, architecture, or technical consulting / AEC firm is highly preferred
- Familiarity with shared drives and data entry tools
Responsibilities
- Perform data entry, scanning, formatting, and assembly of technical documents
- Print, bind, and distribute project deliverables
- Manage mail and correspondence
- Answer and direct inquiries professionally
- Prepare meeting minutes and assist with project tracking
- Maintain clean and organized shared spaces
- Set up workstations and coordinate logistics for new hires and meetings
- Monitor and restock office, field, and kitchen supplies
- Coordinate timely and cost-effective procurement
- Handle shipping logistics (USPS, FedEx, etc.)
- Track field equipment usage and condition
- Coordinate maintenance and repairs
- Ensure functionality of office equipment (printers, scanners, copiers)
- Manage service requests to minimize downtime
- Organize and track RFPs
- Assist with proposal preparation and marketing materials
- Support client engagement and conference logistics
- Support scheduling, coordination, and budget tracking
- Assist with project documentation, formatting, and compliance
- Coordinate travel and internal events
- Manage invoicing and financial documentation
- Maintain accurate project data in tracking systems
- Contribute to a positive and collaborative office culture
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
