Project Support Coordinator, Design & Construction

UIOWA • Iowa City, IA

1d • Hybrid

About The Position

The University of Iowa Facilities Management, Design & Construction is seeking a Project Support Coordinator. This position works on an integrated project team with design and construction project managers on all aspects of project management for capital improvement projects. This position assists with planning, coordination, and oversight of various aspects of capital improvement projects; prepares written documents and oversees coordination for the review of specifications and drawings for these various projects. This position collaborates with project management staff in their oversight of this type of work as performed by architects, engineers, contractors, and vendors; and assists with the coordination of capital improvement projects under the department's purview. This position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location. Duties to Include: Utilizes the UI consultant and construction standard agreements, professional services procurement procedures, general contractor procurement procedures, and project management control processes to assist project managers with contract awards. Maintains accurate project files, project data, project manuals, warranty documents, and contract documents. Responsible for generating and maintaining Build UI updates to various tracking metrics such as reconciled budgets, project information lists, and other data on various projects. Coordinates multiple tasks and prioritization of activities. Provides honest, clear, and timely feedback. Demonstrates good listening and reasoning skills. Distributes information schedules, work plans, and various other informational databases to project team members and stakeholders. Location: University Services Building (USB) Schedule: Monday-Friday, 8am-4:30pm About Facilities Management Design & Construction: Design & Construction leads a comprehensive and cooperative approach to design and construction excellence in creating a campus that is consistent with the University of Iowa’s status as one of the nation’s leading academic/research institutions. We support the University’s mission to educate, provide community service and encourage environmental sustainability. Design & Construction takes an integrated and sustainable approach to the long-term planning and management of the University of Iowa’s land, buildings, and historic resources.

Requirements

• Bachelor's degree or an equivalent combination of education and experience.
• Professional experience (typically 6 months-1year) of related administrative experience.
• Experience in an institutional or other complex customer environment.
• Excellent written and verbal communication skills.
• Experience administratively supporting multiple individuals in a fast-paced, multi-task environment.
• Demonstrated ability to manage and adapt to changing priorities.
• Working proficiency in computer software applications, including Microsoft Office programs.
• Professional experience working effectively with individuals from a variety of backgrounds and perspectives.

Nice To Haves

• Six months - 3 years of experience in the design and construction industry, including experience understanding industry language and terminology, contracts and/or project manual specifications.
• Experience working with Architectural and Engineering documents.
• Experience in a higher education facilities management or complex institutional organization.
• Experience with the following applications: SharePoint, Bluebeam and/or Adobe.

Responsibilities

• Utilizes the UI consultant and construction standard agreements, professional services procurement procedures, general contractor procurement procedures, and project management control processes to assist project managers with contract awards.
• Maintains accurate project files, project data, project manuals, warranty documents, and contract documents.
• Responsible for generating and maintaining Build UI updates to various tracking metrics such as reconciled budgets, project information lists, and other data on various projects.
• Coordinates multiple tasks and prioritization of activities.
• Provides honest, clear, and timely feedback.
• Demonstrates good listening and reasoning skills.
• Distributes information schedules, work plans, and various other informational databases to project team members and stakeholders.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees