Project Support Assistant

Black & Veatch • Austin, TX

107d

About The Position

To provide clerical and project administrative support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information.

Requirements

• Basic word processing and spreadsheet skills needed
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Nice To Haves

• 2+ years relevant experience preferred
• High School Diploma or equivalent preferred

Responsibilities

• Completes simple paper filing activities
• Receives and distributes mail
• Faxes documents
• Copies documents
• Prepares files for archiving
• Distributes documents
• Performs scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents (reproduction and collation)
• Performs basic word processing and data entry
• Maintains simple spreadsheets
• Orders office supplies
• Maintains project calendar
• Arranges project-related meetings, travel and/or events
• Generates or distributes ad hoc reports using various business systems and databases to internal project team
• Generates simple documents, such as letters and memos
• May maintain personal calendar for project manager
• May route and track invoices
• Performs other general clerical duties as needed
• Creates expense reports for project team members
• Is coordinator of project communications

Benefits

• Comprehensive health care benefits including medical, dental and vision insurances
• Disability insurance
• Robust wellness program
• Flexible work schedules
• Paid vacation and holiday time
• Sick time and dependent sick time
• Company-matched 401k plan
• Adoption reimbursement
• Tuition reimbursement
• Vendor discounts
• Employment referral program
• AD&D insurance
• Pre-taxed accounts
• Voluntary legal plan
• B&V Credit Union
• Performance-based bonus program

What This Job Offers

• Job Type: Full-time
• Industry: Professional, Scientific, and Technical Services
• Education Level: High school or GED