Project Accountant

Aston Carter

5d•$25 - $34•Onsite

About The Position

The Project Staff Accountant supports project management, operations, equipment, and accounting leadership by performing a wide range of construction accounting functions. This role focuses on billing, job costing, subcontractor payments, equipment analysis and reconciliation, and the effective use of Viewpoint/Vista software to ensure accurate financial reporting and project performance tracking.

Requirements

Minimum of 2+ years of accounting experience in the construction industry.
Demonstrated experience with detailed, high-volume accounting work.
Thorough knowledge of accounting and general ledger functions, including accounts receivable, accounts payable, payroll, general ledger, financial reporting, and job costing.
Proficiency with Microsoft Excel, including advanced formulas such as SUMIFS and similar functions.
Proficiency with Microsoft Word for professional documentation and reporting.
Bachelor’s degree in a related field, or an Associate’s degree with 5+ years of relevant experience.
Strong problem-solving skills in a project-based environment.
Ability to work effectively as part of a team and collaborate with office staff, field personnel, vendors, suppliers, and customers.
Strong ethical standards, integrity, and a commitment to confidentiality.
Exceptional organizational and time management skills, with the ability to manage multiple tasks and deadlines.
Strong decision-making, analytical, and problem-solving abilities.
Effective verbal and written communication skills.
Professional demeanor and appearance in all interactions.

Nice To Haves

Experience in construction accounting beyond the minimum requirements is highly beneficial.
Experience with Viewpoint or Vista construction accounting software is a plus.
Experience with SAGE accounting software is an advantage.
Experience with credit card accounting, including reconciliation and reporting.
Exposure to accounts receivable, accounts payable, job pay processes, and reconciliations.
Familiarity with lien waivers, audits, invoices, change orders, reporting, and cost analysis.
Experience providing training to operations or project teams is a plus.
Comfort serving as a technical resource for accounting and project management systems such as Vista, Viewpoint, and Gauge.

Responsibilities

Monitor the accuracy and timeliness of accounts receivable and accounts payable for assigned projects.
Assist the Controller in pursuing and resolving outstanding accounts receivable collections.
Coordinate site delivery tickets and ensure proper documentation and coding for project costs.
Assemble, prepare, and track job pay applications for construction projects as assigned.
Assist jobsite supervisory personnel in recording, coding, and preparing electronic timecards for jobsite employees.
Reconcile equipment usage and support equipment analysis to ensure accurate cost allocation.
Record completed work to support customer invoicing and to measure job progress against project budgets.
Participate in job progress meetings with supervisory and office personnel as requested, providing financial and cost insights.
Track, maintain, and assist in capturing change orders to job contracts, including overs and unders upon project closeout.
Review project quantity documents (such as IC-642s) with Project Managers and subcontractors to ensure all quantities are accurately captured.
Manage lien waivers, ensuring proper documentation and compliance for contractors and subcontractors.
Serve as a liaison with state personnel regarding outstanding accounting or documentation items related to projects.
Assist with front-end project administration as available, including initial contract and billing setup.
Maintain audit-ready files for contracts, ensuring that all supporting documentation is organized and complete.
Plan and conduct winter and new-hire training sessions for the operations group on relevant accounting and administrative processes.
Provide monthly fleet reports to equipment personnel and support their information needs.
Provide analysis for the annual equipment rate review to support accurate cost recovery and budgeting.
Work with Accounts Payable staff on the timely and accurate payment of job invoices and subcontractor payables.
Assist the accounting department in developing percent-complete calculations for the work-in-process schedule and profit projections.
Assist the Controller with various accounting tasks as needed, including reporting and analysis.
Serve as a technical resource for Vista, Viewpoint, and Gauge systems, supporting users and helping resolve issues.
Support Facility Services, the Building Division, and other internal groups as needed with project accounting and reporting.