Project Specialist

First American • Santa Ana, CA

1d

About The Position

The Project Specialist is a shared resource within HR Strategy & Technology, reporting to the HR PMO Director. This role provides project, operational, analytical, and administrative support across multiple HR and technology initiatives and leaders. The ideal candidate is highly organized, comfortable working with data, confident leveraging technology (including emerging AI-enabled tools), and able to independently translate ambiguous direction into structured high-quality deliverables.

Requirements

• Minimum 2 years of experience in project coordination, operations, analytics, HR support, or a related corporate function
• Experience supporting multiple stakeholders or leaders in a fast-paced environment
• Demonstrated experience working with data, reports, or documentation requiring a high level of accuracy, organization, and attention to detail
• Proven ability to handle sensitive, confidential, or HR-related information with discretion, professionalism, and sound judgment
• Advanced PowerPoint skills with ability to build executive-level materials from rough input
• Strong Excel skills including pivot tables and XLOOKUP/VLOOKUP, with ability to manipulate, analyze, and interpret data
• Ability to manage multiple concurrent tasks, and operate effectively with evolving or ambiguous direction
• Strong written communication and documentation skills
• Confidence experimenting with new technologies and AI-enabled tools to improve productivity

Nice To Haves

• Experience working within a human resources team

Responsibilities

• Provide project and operational support on initiatives as assigned across the Strategy & Technology team
• Create and refine executive-ready presentations and project materials
• Coordinate meetings, complex scheduling, and follow-up to ensure priorities move forward
• Manipulate, analyze, and interpret data using Excel, and present findings in a clear, concise way that supports decision-making
• Organize documentation and convert strategic discussions into clear next steps and deliverables
• Assist with documentation, policy updates, and audit requests
• Coordinate logistics for on-site meetings, travel, and team events

Benefits

• First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed