Project Resource Specialist

SC Swiderski Construction LLC•Mosinee, WI

17h

About The Position

Job Summary: Are you an organized, detail-oriented problem solver who enjoys coordinating logistics and ensuring every piece is in place before a project begins? As a Project Resource Specialist, you’ll play a key role in preparing construction projects for success by managing pre-construction tasks such as permits, utilities, postal services, and municipal coordination. If you excel at research, communication, and navigating complex requirements — and want to contribute to meaningful construction projects — this position offers an exciting opportunity to support a growing, mission-driven company.

Requirements

An Associates Degree in construction, business or related fields, or an equivalent blend of education and experience, preferred.
Prior working experience in the construction industry and general knowledge of construction processes
2 years of experience in project coordination, administrative support, or a related role
Familiarity with project management software such as MS Project or Sage Construction Management
Proficiency in Microsoft Excel (data tracking, spreadsheets, reporting)
Proficiency in Microsoft Office (Word, Outlook, Teams)
Proficiency in PDF-Xchange Editor or Adobe Acrobat Pro
Valid driver’s license with reliable transportation
Effectively manage multiple tasks, deadlines, and documentation to support seamless pre-construction workflows.
Maintain meticulous records, ensuring complete, accurate, and up-to-date information throughout the project lifecycle.
Gather, analyze, and interpret permit requirements, municipal procedures, and project details to support project planning.
Build strong relationships with municipalities, utilities, postal representatives, and internal teams through clear, professional communication.
Ability to lift and carry up to 40 lbs.
Must be able to remain in a stationary position for more than 50% of the time
Ability to communicate clearly in person, via phone, and through digital platforms
Ability to work 40 hours per week during normal business hours (Monday–Friday, 8:00 AM–5:00 PM)
Occasional travel and site visits required

Nice To Haves

An Associates Degree in construction, business or related fields, or an equivalent blend of education and experience, preferred.

Responsibilities

Permitting, Utilities & Municipal Coordination
Research local permitting and utility requirements to support pre-construction planning
Coordinate with city officials to obtain permits, approvals, and compliance documents
Communicate with utility companies and ensure timely setup of necessary services
Collaborate with municipalities to resolve permitting or regulatory issues
Track permit applications and utility connection timelines to ensure project readiness
Documentation, Records & Reporting
Prepare and maintain detailed, organized records of all communications, applications, and approvals
Manage project documentation, including plans, reports, specifications, and records
Print, prepare, and distribute pre-construction documents and project materials
Maintain accuracy and compliance within all documentation systems
Participate in regular meetings to highlight progress and determine next steps
Project Support, Research & Administrative Assistance
Conduct project-related research as needed
Assist with ordering, sourcing, and tracking materials
Provide support with bid preparation and filing
Facilitate communication between project teams and municipal stakeholders
Postal Services & Addressing Logistics
Serve as the primary liaison with postal service representatives
Ensure accurate addressing and mail delivery coordination for new construction projects