Project Quotations Coordinator - Tampa, FL

Sonepar • Egypt Lake-Leto, FL

3d

About The Position

A career at World Electric is more than a job. You’re investing in a brighter, more sustainable future together and joining a team that makes a real difference for our customers. World Electric offers electrical products and services to contractors. If it helps bring electricity to an office, home, factory or other building – you can find it here. We operate throughout Florida and Georgia and are part of the Sonepar group, the world’s #1 electrical distributor with over 45,000 associates around the globe.

Being “Powered by Difference” means we respect and value diverse perspectives. Within World Electric we offer a supportive culture and great benefits, and as part of the larger Sonepar group, we can offer exciting opportunities to grow your career.

We are hiring a Quotation Coordinator to join our team!

The Quotations Coordinator serves as the primary liaison between the contractor/Outside Sales Representative (OSR) and the Quotations Specialist. This role is responsible for managing the bid inbox, coordinating the setup of new projects, and assigning project responsibilities to the appropriate Quotations Specialist to ensure timely and accurate responses.

Requirements

• High School or GED or
• Relevant certifications or license or
• 1-2 years in electrical distribution, project coordination, or estimating
• Ability to manage and synthesize information from multiple sources and systems.
• Effectively handle internal and external requests with professionalism.
• Identify and resolve issues efficiently using analytical skills.
• Ability to calculate gross margins and analyze pricing data.
• Strong written and verbal communication skills.
• Ensure accuracy in quotations and documentation.

Responsibilities

• Manage and monitor the bid inbox to ensure timely response to incoming requests.
• Review project documentation to identify key details such as project name, architect/engineer, and location, typically found in the title block of the drawings.
• Extract and organize customer-provided materials to create a comprehensive project file in Teams, including: Bill of Materials (BOM) Fixture schedule Full set of drawings Specifications (if available) Original email request
• Evaluate the bid board to determine appropriate assignment of projects based on current workload and capacity of Quotations Specialists.
• Set up projects in Job Management by: Adding all relevant customer information Entering individual fixture counts Recording the requested bid date Attaching the Teams project link Assigning the project to the designated Quotations Specialist
• Distribute the daily bid list to ensure visibility and alignment across the team.

Benefits

• Healthcare plans
• Dental & vision
• Paid time off
• Paid parental leave
• 401(k) retirement savings with company match
• Professional and personal development programs
• Tuition reimbursement
• Opportunity to become a shareholder
• Employer-paid short- and long-term disability
• Employer-paid life insurance for spouse and dependents
• Robust wellness program
• Gym reimbursement
• Employee Assistance Program (EAP)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED