Project Portfolio Management Analyst (Enterprise Portfolio Management)

Hologic•Marlborough, MA

135d

About The Position

At Hologic, we are committed to driving operational excellence and innovation in healthcare. As we continue to grow, we seek a talented Portfolio Management Analyst to optimize our enterprise project and portfolio management processes and help us deliver high-impact solutions. As our Project Portfolio Management Analyst, you will be responsible for establishing and maintaining the overall governance for the enterprise portfolio management tool. optimizing the enterprise portfolio management tool to support project, program, and portfolio management activities. This role ensures the tool is configured to meet organizational needs, enables data-driven decision-making, and provides training and technical support to end-users. The analyst will collaborate with stakeholders across the organization to align the tool's functionality with business objectives and drive operational excellence.

Requirements

Bachelor’s degree in Information Technology, Business Administration, Project Management, or a related field (or equivalent experience).
3+ years of experience in eliciting and documenting business requirements and workflows.
3+ years of experience in portfolio management tools administration (minor updates), with Planview (preferred).
Experience working within a PMO, IT, or project management environment is a plus.
Proficiency in supporting and training on the Enterprise Portfolio Management tools (or similar PPM tools).
Strong analytical skills with the ability to interpret complex data and generate meaningful insights.
Knowledge of portfolio, program, and project management methodologies (e.g., PMI standards, Agile frameworks).
Excellent communication and collaboration skills to work with diverse stakeholders.
Advanced proficiency in Microsoft Excel and data visualization tools (e.g., Power BI).
Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Nice To Haves

Project management certifications such as PMP, PRINCE2, or Agile certifications (e.g., Certified ScrumMaster) are a plus.
Detail-oriented with a focus on accuracy and data integrity.
Proactive problem solver with a customer-focused mindset.
Strong ability to adapt to evolving business needs and technologies.
Passion for continuous learning and improvement.

Responsibilities

Tool Administration and Configuration:
Configure and maintain IT and other departmental dashboards and reports.
Responsible for minor system configuration changes such as making updates to existing fields or dropdown values.
Works with the development team to ensure the Enterprise Portfolio Management tool functionality aligns with organizational goals and requirements.
Collaborate with vendor to determine which integrations are OOB vs. custom. Ensure integrations are configured and working properly (this role does not configure any integrations).
Manage user access, roles, and permissions, ensuring compliance with security and governance policies.
Monitor tool performance and troubleshoot issues (working with the PPM support team) to ensure seamless operation.
Data Management and Reporting:
Oversee data accuracy and integrity within the enterprise tool, performing regular audits and updates as needed.
Develop and maintain custom dashboards, reports, and analytics to provide actionable insights into portfolio performance.
Support leadership and stakeholders with data visualization and reporting to drive informed decision-making.
Ensure alignment of tool data with organizational KPIs, metrics, and strategic objectives.
Requirements Gathering:
Develop and document a Governance process for the enterprise tool (working with the Director – IT PMO).
Develop best practices for onboarding new areas of the organization that wish to utilize our Enterprise PPM tool.
Elicit detailed business requirements and define as-is and to-be processes.
Document the requirements (Business Requirements Document) and workflows (Visio).
Review the requirements with the development team to ensure accuracy.
Ensure the business has executed functional testing in Sandbox and corrected any errors, prior to moving to Production.
Process Optimization and Best Practices:
Continuously stay aware of system performance and recommend or implement enhancements to improve usability and efficiency.
Collaborate with project managers, portfolio managers, and PMO leaders across the organization to optimize processes within the enterprise tool to enable their needs.
Identify opportunities to streamline workflows and enhance tool utilization ensuring minimal disruption to the business.
Stay current on the enterprise product capabilities and industry best practices to recommend improvements.
Training and Support:
Provide training to new and existing users on tool functionality, processes, and best practices.
Develop user guides, FAQs, and other training documentation to support tool adoption and effective usage.
Serve as the first point of contact for dashboard/reporting issues.
Provide training on how to open ServiceNow tickets for the appropriate type of request/issue (Enhancement, Technical Issue, Access Requests, etc.)
Function as the main POC with the vendor and escalate issues, as necessary.
Stakeholder Collaboration:
Partner with cross-functional teams to understand business needs and translate them into tool requirements.
Act as a liaison between the organization and enterprise portfolio vendor representatives for tool enhancements, upgrades, and support.
Support change management efforts related to tool adoption and updates, ensuring smooth transitions for users.
Support portfolio management processes by enabling accurate data capture and reporting.
Project and Portfolio Alignment:
Ensure that the enterprise portfolio tool supports portfolio prioritization, resource planning, and project execution.
Collaborate with PMO teams to ensure alignment between tool functionality and broader organizational strategies.
Monitor portfolio health and provide recommendations to improve resource allocation and project prioritization.