Project & Portfolio Administrator

Ryan Specialty • Chicago, IL

1d • $80,000 - $100,000

About The Position

As a Project & Portfolio Administrator, you will oversee portfolio operations and have delivery ownership of related projects including planning, execution, and coordination with cross-functional teams to ensure alignment with company goals and objectives, and monitoring and reporting progress. You will be responsible for collecting and analyzing project data, ensure consistency across portfolio while supporting the portfolio manager with resource plans, assessing risks and implementing mitigation strategies. The ideal candidate thrives in a demanding environment and is experienced mentoring junior staff. What will your job entail? Key Responsibilities Project Delivery: Develop project plans, define scope, goals, deliverables, timelines, and coordinate with stakeholders to ensure timely and successful completion of projects. Identify and manage project risks and execute project performance against established metrics and objectives. Administration and Operational Oversight: Manage complex portfolio in Jira including project configurations, system settings, and ensure data accuracy across projects. Collect, interpret, and report on project data (progress, financials, risks) to guide management decisions. Create performance dashboards to enhance transparency and executive decision making. Portfolio Support & Process Improvement: Assist portfolio managers with demand planning, intake / prioritization and budget / financial reporting. Review current process, identify risk factors, and enhance operational efficiencies to meet Service Level Agreements (SLAs). Provide end-user support, training, and best practices. Stakeholder Communication: Facilitates clear communication among project team members, stakeholders and leadership to ensure alignment and transparency. Prepare leadership presentations (Steering Committee, Monthly Business Review, and ad hoc). Governance & Compliance: Ensure adherence to corporate policies, methodologies (like Agile/Scrum), and SDLC standards.

Requirements

• Bachelor’s degree with 5+ years’ experience in project or portfolio management.
• Strong analytical and problem-solving abilities.
• Excellent communication (written/verbal) and interpersonal skills.
• Proficient in Jira administration and Atlassian ecosystem (Confluence, BitBucket).
• Proficient in building, maintaining and optimizing reports and dashboards in Jira and PowerBI.
• Experience with workflow customizations, permission schemes, and automation.
• Ability to work under pressure and manage multiple priorities.

Nice To Haves

• Atlassian certifications (ACP-600, ACP-120), ITIL Foundation preferred.
• Project Management Professional (PMP), Agile Certified Practitioner (PMI – ACP) preferred.

Responsibilities

• Develop project plans, define scope, goals, deliverables, timelines, and coordinate with stakeholders to ensure timely and successful completion of projects.
• Identify and manage project risks and execute project performance against established metrics and objectives.
• Manage complex portfolio in Jira including project configurations, system settings, and ensure data accuracy across projects.
• Collect, interpret, and report on project data (progress, financials, risks) to guide management decisions.
• Create performance dashboards to enhance transparency and executive decision making.
• Assist portfolio managers with demand planning, intake / prioritization and budget / financial reporting.
• Review current process, identify risk factors, and enhance operational efficiencies to meet Service Level Agreements (SLAs).
• Provide end-user support, training, and best practices.
• Facilitates clear communication among project team members, stakeholders and leadership to ensure alignment and transparency.
• Prepare leadership presentations (Steering Committee, Monthly Business Review, and ad hoc).
• Ensure adherence to corporate policies, methodologies (like Agile/Scrum), and SDLC standards.

Benefits

• In addition to paid time off for company holidays, vacation, sick and personal days, Ryan offers paid parental leave, mental health services and more.
• For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.
• We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level