Project & Office Coordinator - CMTA

Legence-posted 5 days ago
Full-time • Entry Level
Onsite • Media, PA
501-1,000 employees
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CMTA is one of the fastest growing engineering firms in the U.S., with nationally recognized expertise in sustainable, high-performance building engineering. We are a collaborative, innovative, and energetic team that leverages a data-driven, holistic approach to consulting engineering, performance contracting, and zero energy projects. We focus on finding engineers whose skills and personalities drive them to excel, fostering a workplace that provides unparalleled growth and career opportunities. Job Summary: The Project Coordinator/Office Coordinator is responsible for assisting the Project Managers on day-to-day operations. This position will be responsible for organizing and controlling project activities. The Project Coordinator will be a source of communication for all individuals related to a project. In addition, this role will also be responsible for general office duties and is integral to ensuring that all office operations run smoothly.

  • Manage bidding of projects:
  • Create bid packages.
  • Maintain bid lists.
  • Issue addenda’s.
  • Provide plan holders list to contractors.
  • Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.).
  • Post bids and oversee bidding materials.
  • Issue recommendation letters to project owners.
  • Create submittal template spreadsheet for Procore.
  • Facilitate project closeout:
  • Issue award letters to contractors.
  • Create AIA documents and submit to contractors.
  • Contact needed parties for signatures and track progress.
  • Obtain operation and maintenance manuals, along with as-built drawings.
  • Create letters for the project owners and send all needed materials.
  • Assist with any needed building permits.
  • Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.).
  • Manage Procore database:
  • Bid packages.
  • Pay applications.
  • Plans and specifications.
  • AIA documents.
  • Punchlists
  • RFI’s
  • Update contract amounts.
  • Other duties and responsibilities as assigned.
  • Manage office upkeep and maintenance.
  • Answer and direct calls.
  • Greet and assist clients that come into the office.
  • Process incoming and outgoing mail.
  • Monitor office supplies inventory and place orders.
  • Coordinate maintenance of office equipment.
  • Assist with new hire onboarding.
  • Actively participate on events and office safety committees.
  • Act as the main point of contact for employees with questions regarding office operations.
  • Support marketing department in trade show coordination and proposal printing/binding
  • Support local efforts in teambuilding activities/events coordination/holiday parties, etc.
  • Other duties and responsibilities as assigned.
  • Degree in Business Management preferred.
  • 2+ years’ experience in administrative or clerical work.
  • 1+ years’ experience in the construction industry.
  • Proficiency in the use of Microsoft Office products.
  • Proven ability to maintain excellent integrity and ethical standards within role.
  • Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
  • Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
  • Financial Benefits: 401(k) retirement savings plan
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