Project Manager

Community Family Advocates•Pittsburgh, PA

39d•$55,000 - $65,000•Onsite

About The Position

The Early Learning Resource Center’s (ELRC) Project Manager serves as a member of the ELRC Leadership team working closely to support the ELRC Director in fulfilling the mission of the ELRC.. This position is a trusted associate who collaborates and communicates with the Assistant Directors and Financial Controller. This position will oversee the planning, execution, and closing of projects within the ELRC. This position will facilitate project planning and execution in all departments assuring the ELRC runs in accordance with regulations set by the Office of Child Development and Early Learning (OCDEL). The Project Manager plays an integral role in program operations, working in conjunction with the ELRC Director and Assistant Directors to ensure the program operates in accordance with state regulations. This individual MUST be a people person, who brings a positive attitude to their work and who naturally responds to challenges with a ‘can-do’ and problem-solving sensibility. This position reports to the ELRC Director.

Requirements

Excellent communication skills, including accurate and effective written and verbal communications.
Excellent interpersonal skills.
Able to build relationships.
Seeks to understand multiple perspectives.
Skilled at serving as a grounding member of the team, preventing problems, and then identifying solutions when problems arise.
Exceptional judgement, professionalism and diplomacy, and ability to work independently
Adaptable to changing needs.
A quick learner who is open to feedback and then implements it.
Highly organized and able to manage many tasks at one time, including competing priorities, on a deadline.
Enjoys creating order, structure and organization.
Thrives on improvement of systems and processes
Able to quickly grasp information and simplify complex concepts.
A strategic thinker: data-driven and analytical in approach.
Performs related work as required.
Familiarity with social service agencies
Possess Act 33 and 34 and FBI Clearances.
Mandated Reporter Training certified
Proficiency in project management software (e.g., Asana, Trello, MS Project)
Full time in office position requiring 37.50 hours per week at Wood Street office
Bachelor’s degree in Project Management, Non-Profit Management, Business Administration, or a related field
At least one year of experience managing projects in a non-profit or similar setting.

Nice To Haves

Master’s degree preferred

Responsibilities

Project Planning and Execution: Develop project plans, including scope, timeline, and resources.
Coordinate and manage project activities, ensuring they align with organizational goals.
Monitor project progress and make adjustments as necessary to ensure successful completion.
Lead the change management process when policy changes occur, including analyzing the impact of policy changes, updating policies, forming project teams, and monitoring policy implementation and staff training.
Team Leadership and Collaboration: Lead and motivate project teams
Foster a collaborative environment and facilitate communication among team members.
Provide guidance and support to team members to ensure project success.
Utilize collaboration and project management software (e.g., Slack, Microsoft Planner, Trello, Asana) to streamline communication, coordinate tasks, and enhance team productivity across departments
Monitoring and Evaluation: Establish metrics and evaluation methods to assess project impact and effectiveness.
Tracking assignments to staff and reporting to the Director the status of this work.
Prepare and present progress reports and evaluations to leadership team
Monitor, coordinate, and contribute to the completion of required reporting to OCDEL.
Implement feedback and lessons learned to improve future projects.
Compliance and Risk Management: Ensure projects comply with OCDEL and ELRC regulations and policies
Identify potential risks and develop mitigation strategies.
Address any issues or challenges that arise during the project lifecycle.
Tracking assignments to staff and reporting the status of this work.
Administration Attend ELRC Operations and Leadership meetings managing and delegating follow-up action items.
Support Compliance Team in developing monthly compliance trend analyses
Create and facilitate ELRC program evaluation to monitor project goals and outcomes.
Manage the ELRC performance evaluation process for the family and clerical teams
Develop Quality Enhancement planning and implementation for family and supervisory teams.
Complete other duties as assigned.