Project Manager

Research Foundation of The City University of New York•New York, NY

50d•$90,000 - $110,000

About The Position

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY)! We are thrilled that you are interested in exploring opportunities to join our team. Primary Location: OFFICE OF VC - FACILIT PLAN, CONSTRUC & MGMT Bargaining Unit: No CUNY has embarked on a multi-billion dollar and multi-year capital design and construction program at its 25 campuses. The Project Manager (PM) - Design, Construction, and Management, as a member of the project management team in the Office of Facilities Planning, Construction, and Management (FPCM), plays a vital role in successfully implementing this program. The PM is primarily responsible for implementing capitally funded construction projects, including the design and construction of new buildings, renovation projects, infrastructure projects, energy performance projects, repair projects, and capital maintenance projects at CUNY campuses. Exercising independent initiative and judgment and working under the general direction of the Assistant Director (AD), the PM has wide latitude in implementing their assigned capital projects. The PM works collaboratively with numerous stakeholders, including college, university, governmental, and regulatory agency representatives, as well as consultant and construction teams, to successfully manage the projects to provide quality facilities, on time and on budget, that serve CUNY students, faculty, and staff. Be in control of all projects under your responsibility and lead and drive completion on time and on budget Identify and manage project dependencies and critical path Under the supervision of the Assistant Director, develop conceptual plans and budgets for facilities projects to support the fiscal decision-making process Develop best practices for project execution and management Develop and maintain project budgets Draft and submit budget proposals and recommend subsequent budget changes Plan, organize, manage, and participate in the selection process of architectural/engineering consultants, construction managers, and contractors Participate in the consideration of and recommend consultant fees Prepare cost estimates and schedules for all capital projects, such as new construction, rehabilitation, infrastructure, energy performance, remodeling, Mechanical/Electrical/ Plumbing, Fire Protection, or repair projects In coordination with the Assistant Director, ensure and supervise the preparation of construction documents and compliance to project program and budget for all projects; oversee the work of consultants, construction managers, and contractors Assemble bid documents and ensure an adequate bidding process In coordination with the Assistant Director, schedule project scope development, design, and bidding timing to coincide with Board meetings Review bid submissions, analyze the bids, and provide timely recommendations Ensure all City and State project authorizations and budget approvals are in place prior to bidding on the projects Weekly update on the PMWeb-based CUNY Project Management System on the status of projects in relation to financial information, project schedule, and progress Ensure that all required information, including State and City budget authorizations, bid results, total project cost, design and construction schedules, the low bidder qualification result, and project financial risk analysis are available prior to seeking approvals from CUNY and City University Construction Fund Board of Trustees Prepare regular project management reports and keep the Assistant Director informed on the progress, status, and appropriate details of all projects Responsible for turnkey delivery of all CUNY-managed design and construction projects from inception through completion. This includes conventional and CM at-risk projects Responsible for handling planning, budgeting, and making key decisions to ensure construction projects are in conformity with the proposed budget and are completed on time Attend and proactively participate in construction meetings to communicate with project managers, the project management team, campus facility staff, and other parties involved in the construction project to discuss budgets, plans, and goals Manage changes in project scope, identify potential crises, and devise contingency plans Negotiate contracts, which involves negotiating contracts with vendors and other professionals, and renegotiating contracts with contractors and subcontractors when changes occur Review, negotiate, and approve change orders with the CM and contractors, and ensure fair value for the university Review and approve payment certificates to contractors and consultants Develop a comprehensive understanding of project strategy and commitments, including financial goals, scheduling, logistics, phasing, milestones, and inspections Ensure job site operations are following design/specifications and lead and drive completion on schedule, within budget, and to quality standards Demonstrate and maintain effective and open dialogue with the project team regarding changes in work, job conditions, contractor relations, and any deviation in the direction of the project Monitor and facilitate the resolution of construction contract disputes and claims Other duties as assigned

Requirements

A bachelor's degree in engineering, architectural, or construction-related curriculum
5+ years of design and construction management experience as a Project Manager
Experience in project management methodologies, planning, cost control, construction economics, cost lifecycle analyses, and financial management
Understanding of building components and construction
Knowledge of related regulations, New York City, and New York State codes
Excellent written and verbal communication
Ability to work on multiple design and construction projects at one time
Excellent organizational skills and the ability to multitask
Ability to work under pressure and to meet multiple deadlines
Ability to prioritize competing work
Self and team motivator
Ability to be a team player
Ability to set project priorities and adjust implementation strategies
Ability to work effectively with staff, associates, and internal and external constituents
Knowledgeable of capital and operating budgets
Alert and observant, and looking for ways to improve processes
Out-of-the-box thinker, creative, inventive, and adaptable to situations

Nice To Haves

NY State Professional Engineering License or NY State Architecture License
Master's degree in Engineering, Architecture, or Construction Project Management
PMP Certification
Experience with New York State and/or New York City agencies and their regulations
Experience with New York State and/or New York City design and construction projects.
Demonstrated project management skills
Strong technical and analytical skills
Computer skills, including email, spreadsheets, databases, project management, and presentation packages

Responsibilities

Be in control of all projects under your responsibility and lead and drive completion on time and on budget
Identify and manage project dependencies and critical path
Under the supervision of the Assistant Director, develop conceptual plans and budgets for facilities projects to support the fiscal decision-making process
Develop best practices for project execution and management
Develop and maintain project budgets
Draft and submit budget proposals and recommend subsequent budget changes
Plan, organize, manage, and participate in the selection process of architectural/engineering consultants, construction managers, and contractors
Participate in the consideration of and recommend consultant fees
Prepare cost estimates and schedules for all capital projects, such as new construction, rehabilitation, infrastructure, energy performance, remodeling, Mechanical/Electrical/ Plumbing, Fire Protection, or repair projects
In coordination with the Assistant Director, ensure and supervise the preparation of construction documents and compliance to project program and budget for all projects; oversee the work of consultants, construction managers, and contractors
Assemble bid documents and ensure an adequate bidding process
In coordination with the Assistant Director, schedule project scope development, design, and bidding timing to coincide with Board meetings
Review bid submissions, analyze the bids, and provide timely recommendations
Ensure all City and State project authorizations and budget approvals are in place prior to bidding on the projects
Weekly update on the PMWeb-based CUNY Project Management System on the status of projects in relation to financial information, project schedule, and progress
Ensure that all required information, including State and City budget authorizations, bid results, total project cost, design and construction schedules, the low bidder qualification result, and project financial risk analysis are available prior to seeking approvals from CUNY and City University Construction Fund Board of Trustees
Prepare regular project management reports and keep the Assistant Director informed on the progress, status, and appropriate details of all projects
Responsible for turnkey delivery of all CUNY-managed design and construction projects from inception through completion. This includes conventional and CM at-risk projects
Responsible for handling planning, budgeting, and making key decisions to ensure construction projects are in conformity with the proposed budget and are completed on time
Attend and proactively participate in construction meetings to communicate with project managers, the project management team, campus facility staff, and other parties involved in the construction project to discuss budgets, plans, and goals
Manage changes in project scope, identify potential crises, and devise contingency plans
Negotiate contracts, which involves negotiating contracts with vendors and other professionals, and renegotiating contracts with contractors and subcontractors when changes occur
Review, negotiate, and approve change orders with the CM and contractors, and ensure fair value for the university
Review and approve payment certificates to contractors and consultants
Develop a comprehensive understanding of project strategy and commitments, including financial goals, scheduling, logistics, phasing, milestones, and inspections
Ensure job site operations are following design/specifications and lead and drive completion on schedule, within budget, and to quality standards
Demonstrate and maintain effective and open dialogue with the project team regarding changes in work, job conditions, contractor relations, and any deviation in the direction of the project
Monitor and facilitate the resolution of construction contract disputes and claims
Other duties as assigned