Project Manager for MUSA Technology

Mitsubishi UFJ Financial Group•New York, NY

1d•Hybrid

About The Position

Do you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships, serving society, and fostering shared and sustainable growth for a better world. With a vision to be the world’s most trusted financial group, it’s part of our culture to put people first, listen to new and diverse ideas and collaborate toward greater innovation, speed and agility. This means investing in talent, technologies, and tools that empower you to own your career. Join MUFG, where being inspired is expected and making a meaningful impact is rewarded. The selected colleague will work at an MUFG office or client sites four days per week and work remotely one day. A member of our recruitment team will provide more details. JOB DESCRIPTION: Act as a project manager responsible for specific deliverables within global/regional/Line of Business focused program initiatives. This role will report to a regional program lead and will be accountable for the core responsibilities identified below. This role will partner with a co-functional lead representing other MUFG entities. This role will require the leadership and coordination of various functional resources in the delivery of new process, procedures, controls, and technology. MAIN PURPOSE OF THE ROLE: To plan, direct and govern one or more projects in the Technology portfolio, ensuring quality, outcomes, timelines and cost requirements are delivered. This includes ensuring compliance to the prescribed project delivery framework and ensuring that reporting obligations as defined within the project delivery framework are met To scope each project and plan individual project delivery. The project being delivered could be both non-IT and IT related (including but not limited to creation of or enhancements/revisions to an application, creating a database, or system migration). To engage all stakeholders of the project and agree/ put in place effective project governance using the guidelines in the project delivery framework. Ensure that escalation is into the Technology portfolio committee. To create the baseline plan and scope for the project. To oversee that project delivery adheres to agreed scope and baselined timeline. To re-plan and raise change controls without the project breaching approved budget / timeline etc when change happens. To provide Change Management expertise to manage delivery, resolve conflict and mitigate change risk and advise the business on decisions relating to change To structure the project plan with meaningful milestones (following guidelines in the project delivery framework) that when baselined provide a basis to regular project reporting. Provide transparency as to project progress in regular project updates; ensuring that no project reporting data becomes “stale” or out of date. Ensure that reporting updates are meaningful to all project and Technology portfolio stakeholders, not all of whom will be SME’s in all aspects of the project. Provide executive summarized information when requested to Central PMO for inclusion in executive reporting about the Technology portfolio. To support portfolio manager in the delivery of portfolio strategy, including providing input into the required reporting forums To collaborate with key functional or business stakeholders to achieve clear outcomes / deliverables in relation to the portfolio book of work To provide accurate, and concise, point-in-time reporting to all stakeholders, generated from golden source tools including the General Ledger, and PPM (Portfolio, Program, Project Management) tools.

Requirements

Minimum 8 years proven track record delivering technology projects to financial institutions within time and budget.
Demonstrable experience of: Investment budget management – accurate forecasting of cost categories; management of “estimate at complete” vs budget; budget change control (at individual project or program level).
Demonstratable insight into controlling cost e.g. no actuals being committed before budget approval and planning / interventions that need to be made if approved budget (vs committed budget) is at risk of being exceeded
Investment project allocations agreement – working across stakeholders to agree how project costs (budget, increase to on-going expense budget) and benefits and gaining commitment that these costs are factored into their department business plans.
Delivery resource review and attestation of on time project / program delivery (“doability”) – working across resource supply teams to confirm the availability of required capacity to deliver the portfolio; overseeing project manager progress to securing resource or re-planning project delivery timelines avoiding “crisis escalation” except in genuine cases of inability to secure a rare skillset.
Project / Program Management Subject Matter Expertise –managing delivery several potentially unrelated projects, resolving conflict, delays and mitigate change risk and advise the business on decisions relating to change
Project / Program governance design and delivery – delivering regular and relevant reports to portfolio committees / or more senior management / executive forums. Regular, proactive maintenance of the project governance committee terms of reference and minute taking / management. Regular review and challenge of all Risk, Assumption / Action, Issues, Dependencies/ Decision (RAID) logs within the portfolio; and creation of portfolio level RAID items ensuring they are not “stale”.
Document Management – ensure all project / program artefacts are consistently structured to standards and maintained for ease of reference by second / third line of defence and by Central PMO.
Project / Program closure – ensuring that every project / program is “cleanly” closed and all “open” project items are risk accepted or closed within budget.
Proactive Delivery of large multi-functional projects.
Experience in technology initiatives
Ability to execute, escalate, problem solve, present well and communicate clearly
Excel, Word, PowerPoint skills a requirement.
Ability to work globally
Ability to multitask and work in a team environment

Nice To Haves

Strong knowledge of Securities banking.
Good understanding of financial products and front-to-back processes.
Demonstrable track record of managing multiple stakeholders and building relationships across diverse skill sets and across the organization.
Experience of working with and negotiating contracts for vendors and consultancies
Coaching, mentoring and leadership skills
Proven experience and expert understanding of delivering through full project lifecycle SDLC/PDLC using waterfall and agile approaches
Excellent communication skills and the ability to communicate at all levels.
Proven experience of managing budgets.
Knowledge of Securities business a plus
Experience with PPM tools like Planview or Clarity a plus

Responsibilities

Full lifecycle project management ensuring that the projects / program being delivered are compliant to minimum quality standards defined in the project delivery policy / process / procedures.
Responsibility for the project will be from initiation through to handover to business and project closure.
Regular catch-up with peers / risk control owners in other departments who have vested interest in quality project delivery.
Using golden source data to submit updates to oversight / executive committees instead of off-line data sources
Sign-off all deliverables assigned to the Project Manager roles in the project delivery lifecycle RACI and roles and responsibilities
Run and manage steering committees, working groups (cross functional) and ensure accountability of actions against timelines and responsible stakeholders
Support the Technology portfolio manager, who has overarching responsibility for the governance and delivery of all projects within the Technology portfolio.
Identify and understand issues, errors or concerns, swiftly and accurately and resolve problems considering agreed policy, procedures and service needs.
Carry out analysis and form clear recommendations and proposal on projects / programs based on sound business rationale.
Clearly articulate strategic imperatives and benefits of projects – describe complex problems and solutions in a compelling manner, influencing senior management.
Run and manage project steering committees, working groups (cross functional) and ensure accountability for delivery of actions against planned timelines is clearly defined / executed.
Define and track the delivery of project outcomes and benefits in order to justify the business case and decisions to prioritize the project for delivery.
Engage, contract and manage third party vendors within the procurement policy and third party vendor management policy.
Ensure that project delivery steering committees / working groups remain in governance: that meetings are quorate, the Terms of Reference are reviewed at the end of each project delivery phase, that the portfolio committee has visibility / transparency of project delivery status, change and risk and that project risk and issues (RAID) items are escalated appropriately / on time.
Creating a baseline and management of baseline (budget, scope, outcomes / benefits, timeline)
Approval of change
Approval and closure of mitigating actions for escalated risks and issues
Approval of project go live and capture / logging of Accountable Executive Attestation at go live
Approval to close project following update as to lessons learned and project closure reports
Approval of every project business case (benefits vs cost)